EOI - Executive Services Officer - Workforce Analytics and Reporting Education (Organisation site )
Human Resources Branch - People, Information and Communication Services Division
We are seeking a highly organised and efficient administrator who excels in providing exceptional executive and team support. Join our dynamic team and play a vital role in supporting the Executive Director of Workforce Services, Systems, and Analytics, as well as the broader team, in delivering timely and high-quality services.
Job details Position status
Position status Fixed Term Temporary
Position type
Position type Flexible full-time
Occupational group
Occupational group Administration
Classification
Classification AO3
Workplace Location
Job ad reference
Job ad reference QLD/CO569238/24E
Closing date 11-Jun-2024
Yearly salary
Yearly salary $73676 - $81748
Fortnightly salary
Fortnightly salary $2824.00 - $3133.40
Job duration
Job duration Until 31 Dec 2024 unless otherwise determined
This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months. About the Department: The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
Your Opportunity:
You will be responsible for a range of tasks including, confidential executive and administrative support to the Executive Director as well as the processing and tracking of correspondence for the Office of the Executive Director, Workforce Services, Systems and Analytics.
Your Role:
The Executive Support Officer responsibilities include, but not limited to the following:
Coordinating diary appointments, receiving visitors and welcoming delegations to the Office of the Executive Director including liaison with senior Government and private sector executives.Act as first point of contact for the Office of the Executive Director, Workforce Services, Systems and Analytics and screen, respond to or redirect enquiries.Arrange appointments and meetings, including venues, travel arrangements and accommodation.Maintain the records management systems and administer the flow of correspondence into and out of the Office, including acting as the central point for correspondence and documents, including distribution of correspondence, follow up on outstanding items and preparation of documents for approval.Provide administrative support and oversight of office equipment maintenance and consumable stock supplies, equipment repairs, disposal and purchases.About You:
To be successful in the role you will possess the following attributes:
Organisational and time management skills;Ability to quickly establish and maintain effective working relationships;High level communication and interpersonal skills; andExperience in use of correspondence tracking and electronic diary management systems.The ideal applicant will be able to demonstrate proficiency across Microsoft Office applications/Microsoft Word, Excel, PowerPoint, Outlook and OneNote as well as high level time management and stakeholder engagement skills.
Most importantly, you will be a team player, proactive, willing to learn and able to manage a range of issues in a time sensitive manner.
Please refer to the attached role description for any mandatory requirements for this position. Interested? To Apply: Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).Attach a 1-page written statement in response to the attached role description.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applicants need to be a current Queensland Government employee to be eligible to apply. Applications from recruitment agencies will not be accepted. When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services. Salary rate shown is reflective of full-time (1.0 FTE). We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .
For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.
DocumentsBefore applying for this vacancy please ensure you read the documents below.
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Hold down the control (Ctrl) button and use your computer mouse to select multiple options Salary (yearly) Leave blank if you are searching for casual jobs Minimum Maximum Total Remuneration Only used for Senior Medical or Executive positions We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity , including making any reasonable adjustments to support you through the recruitment process.
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