EOI - Division Coordination Officer and Executive Assistant to Deputy Director General
Full-time Temporary Details : As the Executive Assistant and Coordination Officer, you will provide high quality administrative and executive support to the Deputy Director General of Policy and Cabinet.
You will coordinate and allocate incoming requests in the Division ensuring the delivery of high-quality administrative support to the Senior Executive, and Executive Assistant Cohort of Policy and Cabinet.
Under limited direction from the Executive Officer of Policy and Cabinet you will provide:
timely preparation of agendas and papers, minutes and action logs for the Senior Leadership and Executive meetings across Policy and Cabinet;accurate allocation and effective coordination of incoming ministerial correspondence and briefing requests from the Directorate Liaison Officer;support to operational tasks, working with the Executive Officer to progress Division priorities;high level administrative support to the DDG including calendar, email, phone, and meeting paper management;a range of administrative support tasks across the Division, including monitoring shared email accounts, booking travel, and meeting arrangements, filing, answering telephone calls and other enquiries;provide a liaison point between the Executive's office and other areas of the Agency and other ACT Government agencies across a range of matters, including fostering and supporting positive and productive relationships with all areas of ACT Government.You will model a standard of excellence for Executive Assistants across the Division.
This position is an activity-based office environment where staff do not have allocated desks.
The ACT Public Service supports workforce diversity and is committed to creating an inclusive workplace. As part of this commitment, Aboriginal and Torres Strait Islander peoples, people with disability, culturally diverse people and those who identify as LGBTIQ are encouraged to apply.
Eligibility / Other Requirements : The following capabilities form the criteria that are required to perform the duties and responsibilities of the position.
Professional / Technical Skills and Knowledge Demonstrated organisational skills of a high order, focusing on the ability to plan and prioritise an Executive's work activities. Being able and willing to manage competing priorities to meet timeframes in a fast-paced and busy environment.Demonstrated experience in managing the administrative functions of a Senior Executive's office, including calendar, email and travel bookings, and basic financial processing including Credit Card reconciliation.Excellent written communication skills including the ability to draft less-complex responses to correspondence and communications material.Behavioural Capabilities Willingness to work flexibly, including demonstrated ability to work collegiately as a team, assisting others where necessary and contributing to wider team goals.Relationship management skills, including liaison and interpersonal skills that facilitate establishment and maintenance of relationships with people at all levels.Demonstrated ability to consistently deliver high quality customer service practices and attributes.Compliance Requirements / Qualifications This position does not require a pre-employment medical.This position does not require a Working with Vulnerable People Check.Note : This is a temporary position available from 10 January 2025 to 30 June 2025. This position is available to ACT Government officers and employees only. Selection may be based on application and referee reports only. A Merit Pool will be established from this selection process and will be used to fill vacancies over the next 12 months.
Opportunities for flexible working options could include hybrid working, being a combination of working from home, designated office based and FlexiSpace working locations across the ACT, part-time hours, job-sharing, flexible start, and finish times.
How to Apply : Interested applicants should submit a half-page pitch with your curriculum vitae and one referee report. The pitch should indicate your capacity to perform the duties and responsibilities outlined in the position description and outline how your abilities, experience and qualifications make you the best person for this role.
Applications should be submitted via the Apply Now button below.
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