ENTERTAINMENT ADMINISTRATION ASSISTANT | JOB DESCRIPTION NEW SALES ENQUIRY MANAGEMENTPreparing a new info pack for quoting to the clientCommunicating with the talent to confirm availability + costsAssisting the Director with proposals to clientsKeeping schedule spreadsheets up-to-date with event enquiriesPrioritizing a fast timeline to ensure the clients get the information they requestTALENT LIAISONEnsuring talent accepted into the agency have their details up-to-date in the driveMaintaining a strong relationship with the talent and ensuring they are booked for the event they are most suitable forEnsure the talent has all the correct details of an enquiry/bookingGathering the talent's assets keeping their information up-to-date in the systemASSISTING MANAGING CLIENT RELATIONSHIPS AND EXPERIENCESManaging existing client database for sales and marketingAssist with preparing and arranging regular client touchpoints, EDMs etc.Assist the Director in fostering relationships with existing clients and potential new clientsAssist the Director with completing the company website to go live and keeping it updatedLIVE BOOKING MANAGEMENTManage the execution of each entertainment booking for the event via a templated project management systemManage the talent bookings with confirmations, reminders, and detailed briefs.Manage the performance agreements and client booking agreementsAssist with the management schedule and Upcoming Event Schedule (UES)Chasing unpaid invoices and sending client payment receiptsEVENT EXPERIENCEExcellent understanding and experience in coordinating high-end corporate eventsPROFICIENT IN...Google Drive, Google Forms, Google Spreadsheets, Quotient, XeroPassionate about music and have a refined/extensive musical knowledgeHave a creative "think outside the square" approachStrong communication skillsSuper organised and reliableStrong attention to detail - especially with run sheets + production schedulesGrounded and practical but with elegant tasteGood communicator with strong written and verbal communication skillsHonest and motivated #J-18808-Ljbffr