El1 - Assistant Director, Records Management

Learn how a merit list or pool may be usedApplicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool. If the applicant agrees, the results may be shared with other Australian Public Service (APS) agencies for filling similar roles. Applicants may be offered a future role, without the need to reapply. A merit list or pool may be used for up to 18 months.
This merit list or pool may be used to fill other vacancies anywhere in Australia.
For more information about Merit Lists or Merit Pools please go to APSC's website - The APS Merit Principle.
The opportunity we have available The Data, Research, Strategy and Net Zero Division provides products and services to support the organisation to deliver policy, programs, services and regulation for infrastructure, transport, communications, the arts, our regions, our cities, and our territories.
The Data, Systems and Information Management Branch assists the department with embedding exemplary data and information management practices. This includes data governance and management, implementing projects under the National Freight Data Hub and providing geospatial and information management services.
The Records Integrity Program and Management team is dedicated to supporting the department's operational and strategic objectives by providing and administering records management systems, training, support, and guidance that enables compliant recordkeeping practices. The team supports staff to improve business efficiency through improved information sharing, reduced duplication, and enhanced ability to locate and retrieve information to enable better decision making. The team ensures the department has a secure, compliant, and maintainable record-keeping system and that staff adhere to the record-keeping compliance standards set by the National Archives of Australia (NAA) and the Archives Act 1983. The team is responsible for working with the IT Division to deliver a project to migrate records from legacy systems to the department's record-keeping system, Records Workspace.
The key duties of the position include:What will you do? Support the delivery of records and information management services in accordance with legislation, policies, and procedures.Work closely with delivery partners to progress key priorities, such as the records migration project, and provide regular and accurate updates to the director, SES, and departmental committees.Work closely with and support the other team leads in driving their workstreams, including with the Records Management Unit, and other key priorities and projects.Successfully manage key project deliverables, ensuring that milestones are met in accordance with the project plan and schedule.Support the provision of expert advice to staff in relation to the life cycle of information assets, recordkeeping best practice, and relevant legislative and administrative guidance.Drive continuous improvement, through periodic reviews of the team's service offerings and resources including policies and standard operating procedures, to ensure best practice advice.Collaborate with, negotiate and influence internal and external stakeholders through effective communication, to achieve successful outcomes.Advocate for and support best practice records and information management.Who are we looking for? The successful candidate for this position will be able to demonstrate their capability against the Executive Level 1 Work level standards.
To be successful in the role you will need to demonstrate your ability to:
Achieve results and quality outcomes through a high level of understanding and working with relevant legislation, standards, and policies, and of contemporary information management practices.Think strategically providing solutions to complex problems while gathering appropriate evidence and exercising sound judgement.Communicate effectively, speaking with influence together with strong written skills to provide high-quality briefing and other advice under tight deadlines.Collaborate across diverse teams using strong stakeholder engagement and relationship management skills to navigate challenging circumstances.Have a growth mindset with leadership skills and experience, and support a culture in which your team will thrive and deliver quality outcomes. Work under pressure, managing competing priorities within your team in a positive and flexible manner.Relevant tertiary qualifications in records and/or information management related studies are desirable but not essential. Experience in project planning and leading projects or multi-faceted tasks will be highly regarded. Demonstrated ability to improve on existing work processes will also be highly regarded.
RecruitAbility minimum requirementsMinimum requirements for this role include:
Achieve results and quality outcomes through a high level of understanding and working with relevant legislation, standards, and policies, and of contemporary information management practices.Think strategically providing solutions to complex problems while gathering appropriate evidence and exercising sound judgement.Communicate effectively, speaking with influence together with strong written skills to provide high-quality briefing and other advice under tight deadlines.Collaborate across diverse teams using strong stakeholder engagement and relationship management skills to navigate challenging circumstances.RecruitAbility is a scheme which aims to attract and develop applicants with disability and also facilitate cultural changes in selection panels and agency recruitment.
Job applicants with disability who met the requirements are advanced to the next stage of the selection process:
Opt into the schemeDeclare they have a disability, andMeet the minimum requirements of a vacancy advertised in the scheme.More information can be found at RecruitAbility scheme: A guide for applicants | Australian Public Service Commission.
Eligibility requirementsEmployment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts is subject to conditions prescribed within the Public Service Act 1999 including:
Citizenship: Candidates must be an Australian citizen at the time of submitting your application.Health Assessment: The preferred applicant may be required to undergo a medical examination conducted by the department's preferred medical provider.Security Clearance: The successful candidate must be able to obtain and/or maintain a security clearance at Baseline Level. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a checkable background, for at least the preceding five years for Baseline Vetting clearances. More information on the security clearance vetting process is available on the Australian Government Security Vetting Agency (AGSVA) website.NotesFor more information about this role, including the type of person we are looking for and how to apply, please refer to the position description available by clicking the 'Apply Now' button.
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability
Getting to know the Department of Infrastructure, Transport, Regional Development, Communications and the ArtsOur work connects and enriches every Australian community, underpins our economy and society, and empowers our regions. We provide strategic policy advice, fit-for-purpose regulation, and deliver programs, projects, and services in the major infrastructure, transport, communications, and arts sectors, supporting our regions, cities, and territories. Our staff have the opportunity to work on high profile and diverse national projects that have a meaningful impact on the lives of all Australians. We seek people with a wide range of skills and competencies. Whether you write policy, deliver programs, projects or corporate services, or have experience in research, data or technology, we look for employees who are innovative, respectful, and professional. We are an inclusive employer and promote, value, and support diversity among our employees with the aim of ensuring our workforce reflects, respects, and benefits from diverse communities including Aboriginal and/or Torres Strait Islander peoples, people with cultural and linguistic diversity, people with disability and LGBTQI+ people. We are committed to achieving gender equality and, in particular, supporting women's progression into senior leadership. Our values outline the characteristics, behaviours, and professional capabilities we seek in our workforce:
Collaborative – we work together and with others across the system to achieve our objectives and deliver for the Australian community.Respectful – we create diverse teams and a respectful and inclusive culture that supports high performance, innovation, and the wellbeing of all people across the department.Informed – we have the expertise, knowledge, and skills that we need to succeed, and we have good communication practices.Adaptive – we are constantly learning and adapting to improve what we do and we have corporate systems in place to support staff in a rapidly changing world.Accountable – we are rewarded and trusted to deliver, we are held accountable for the results and delivering with integrity, and we celebrate our success. #J-18808-Ljbffr