Job Description Location: Melbourne | Eastern Metropolitan
Job type: Full time / From 21/10/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1438079
Selection Criteria Demonstrated ability to perform the duties related to the position to an exemplary level Demonstrated organisational skills which include the ability to prioritise in order to meet deadlines Demonstrated willingness and ability to operate DET administrative systems including Cases 21 Admin and Cases 21 Finance Demonstrated willingness and ability to operate the DayMap Learning Management system and the Victorian Assessment Software System (VASS) Well-developed interpersonal skills, including the ability to deal with sensitive issues in a professional and confidential way Demonstrated high level written communication skills in preparing concise and accurate reports and correspondence Demonstrated commitment to professional learning and growth for both self and others Role An Education Support Class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other Education Support class staff within the work area or educational program.
An Education Support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area (Library) under the direction of the Principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information.
Responsibilities Hours of Duty: Monday - Thursday 8.00am-4.06pm and Friday 7.30am-3.36pm
The position encompasses a variety of administrative activities that support the smooth running of the school across a number of areas including general Administration and the Later Years sub school.
Typical duties include the following:
Work with the Later Years sub school Leaders to provide administrative support for VCE, VM, VET, Work Experience, Year 10 and 11 exams and other key programs. Provide accurate and timely data entry and oversight of the VASS System, i.e., results, VET Programs, general VASS administration. Provide regular communication and planning to VCE teachers to enable adherence to the strict VCAA timelines. Liaise with Chief examiner regarding exam timetable, special provisions and room requirements and communicate timelines and other relevant VCAA information to VCE staff. Support the Later Years sub-School Leader with SEAS applications. Prepare and submit audit information. Maintain strict confidentiality. Prepare PowerPoints for Mid-Year and End of Year Award ceremonies. Create the School Magazine. On a Friday move into the role of Daily Organiser and Personal Assistant to the Principal. This involves covering classes of absent teachers and undertaking general admin tasks to support the Principal. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via .
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Location Profile Thank you for your interest in the education Support Administrative Assistant position at Upwey High School. We are a school of about 770 students, situated in the Dandenong Ranges. Our vision is to develop students who will be resilient and responsible, highly motivated, lifelong learners. Through the establishment of positive relationships and high expectations, students are encouraged to reach their full potential.
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