Editorial Administrator and PA to the EditorRole Overview:
We are seeking an experienced administrator to join our Sydney office as an editorial administrator and PA on a 12-month parental leave contract. In this role, you will be responsible for providing day-to-day administrative support to the editor and all editorial staff. This position would suit a highly organised, detail-orientated self-starter with previous administrative support experience.
Key Responsibilities:
Provide administrative support to the editor, including diary, travel, speaking engagements, expense processing, credit card reconciliations, ad-hoc research requests, and other tasks as directedCoordinate with Managing Director's EA on senior management meetings involving editorial management teamPrepare slide decks as requested by the editor and/or other senior editorsOversee administration of visits by editor-in-chief and other events as directed, including the Christmas party, federal budget and sleaze raffleManage international and production desk rosters, including leave, in conjunction with international editor and deputy production editor, including forecasting shifts to target and escalating issues to managing editor, as necessaryEnsure rosters comply with the Enterprise Agreement in terms of hours of work provisionsManage all travel bookings for the editorial business, including:alerting the managing editor to major costs andescalating issues as necessaryresolving changes and/or problems, at times outside normal working hoursManage new starter travel forms, including updating Reed and Mackay travel portal records (eg passport details)Coordinate bushfire training for staff as needed, and maintain bushfire kits across all officesPrepare Award entries (e.g. Walkley Awards) in conjunction with planning editor,Review and approve expense claims in Oracle, and complete all credit card reconciliationsMonitor the editorial email account and refer news leads, respond to queries, or escalate issues as appropriateTriage editorial phone calls when put through by reception, escalating as necessaryManage office mail in consultation with facilities/securityMaintain culture bookshelfTake minutes of WHS committee meetingsOther general administrative duties, as required, including liaison with security for staff visits and associated administrationKnowledge and experience
Previous experience in a similar administrative support roleIT skills (especially MS Office, Mac, Gmail, and Google products)Ability to perform well under pressure and meet deadlinesGood command of PowerPoint and/or other presentation toolsSkills / behaviours
Reliable and highly organised, methodical, detail-oriented with effective problem-solving skillsHighly developed time management skillsStrong integrity and experience dealing with sensitive informationSelf-motivated, resilient, collaborative and proactiveHighly developed interpersonal and communication skills, both verbal and writtenAble to remain calm under pressureOpen to challenge and correctionAbout working at Guardian Australia...
Employee assistance program (EAP) to support employee wellbeingDedicated diversity and inclusion employee groups, action plans (including our Reconciliation Action Plan ) and cultural competency trainingFor more information please view the full job description here .
This role is being offered on a full-time, 12 month contract.
To apply for this position, please apply online and upload your résumé (maximum three pages) plus covering letter as one document. In your covering letter please outline your motivation for applying for the role and why you think you are suitable.
Closing date for applications: Friday 6 September 2024
If you have application questions of if you require an adjustment to be made during the recruitment process, please email
We believe that our role in the Australian media is to give a voice to the most marginalised people in society and value and respect all differences in all people — including people of colour, Aboriginal and Torres Strait Islander peoples, people from different social classes, people with diverse gender and sexual identities, and people with disabilities (seen and unseen). We believe that these communities must be centred in the work we do, bringing a new perspective and a diversity of thought. We also encourage flexible working and aim to create a work environment where all employees feel respected.
#J-18808-Ljbffr
