Editorial Administrator / PA position now available for an international Media and Publishing organisation!Your New CompanyWould you consider yourself to be an Administrator/Personal Assistant who is reliable, highly organised, methodical, and detail-oriented, with effective problem-solving skills?I am currently recruiting for an Editorial Administrator/ PA position for a 10-month FTC for an international leading global news organisation within the media and publishing industry.This position will provide administrative support to the editor and all editorial staff.
Manage other key tasks, including rosters, travel, expenses, and administration of events planning.This role also has WFH flexibility and is located near public transport.If you believe that you could be a great fit for this position, and have a real keen interest in the media and publishing industry, apply now, and I will be in touch!Your new roleProvide administrative support to the editor, including diary, travel, speaking engagements, expense processing, credit card reconciliations, ad-hoc research requests, and other tasks as directed.Coordinate with the Managing Director's EA on senior management meetings involving the editorial management team.Prepare slide decks as requested by the editor and/or other senior editors.Oversee administration of visits by the editor-in-chief and other events as directed, including the Christmas party, federal budget, and sleaze raffle.Manage international and production desk rosters, including leave, in conjunction with the international editor and deputy production editor, including forecasting shifts to target and escalating issues to the managing editor, as necessary.Ensure rosters comply with the Enterprise Agreement in terms of hours of work provisions.Manage all travel bookings for the editorial business, including alerting the managing editor to major costs and escalating issues as necessary, resolving changes and/or problems, at times outside normal working hours.Manage new starter travel forms, including updating Reed and Mackay travel portal records (e.g., passport details).Coordinate bushfire training for staff as needed, and maintain bushfire kits across all offices.Prepare award entries (e.g., Walkley Awards) in conjunction with the planning editor.Review and approve expense claims in Oracle, and complete all credit card reconciliations.Monitor the editorial email account and refer to news leads, respond to queries, or escalate issues as appropriate.Triage editorial phone calls when put through by reception, escalating as necessary.Manage office mail in consultation with facilities/security.Maintain culture bookshelf.Take meeting minutes for WHS committee meetings.Other general administrative duties, as required, including liaison with security for staff visits and associated administration.What You'll Need To SucceedPrevious experience in a similar administrative support role.IT skills (especially MS Office, Mac, Gmail, and Google products).Ability to perform well under pressure and meet deadlines.Strong knowledge of PowerPoint and/or other presentation tools.Reliable and highly organised, methodical, detail-oriented with effective problem-solving skills.Highly developed time management skills.Strong integrity and experience dealing with sensitive information.Self-motivated, resilient, collaborative and proactive.Highly developed interpersonal and communication skills, both verbal and written.Have the ability to remain calm under pressure.Open to challenge and correction.What You'll Get In ReturnWFH flexibility.Located near public transport.Being part of an international organisation.What You Need To Do NowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, send me a copy of your most up-to-date resume directly to my email at ****** and I will be in touch.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.Please click here to apply.
#J-18808-Ljbffr