Ed Support Level 1-Range 2 - Daily Organiser\General Administration - 22.5 Hrs Per Week 7.30Am [...]

Ed Support Level 1-Range 2 - Daily Organiser\General Administration - 22.5 hrs per week 7.30am - 11.30am Mon-Friday Job posted: 04/07/2024 Job type: Part time / From 29/07/2024 - 04/07/2025 Organisation: Schools (Government) Salary: Salary not specified Occupation: Administration/Secretarial Reference: 1423706 Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment. SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position. SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 A commitment to professional learning and growth for both self and others. SC7 Demonstrated ability to work autonomously, set and meet deadlines, determine priorities and organise work to meet goals. Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). A role at this range may include: Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained. Responsibilities DAILY ORGANISER - Duties Be the contact person for staff to report absences to. Oversee the engagement of Casual Relief Teachers (CRTs) to perform relief teaching work at the College. Facilitate new CRT inductions Publication of covered classes and room changes via a Daily Bulletin attached to an email each school day by 8.30am. Transfer of replacement duties and room changes using College systems, including Edval Daily and Compass Liaising with Teaching Staff regarding work left when absent, and ensuring it is accessible for the replacing teacher. Liaise with the Assistant Principal to ensure adequate coverage of teachers on extended periods of absence. Meet Casual Relief Teachers (CRTs) on arrival, direct them as needed, and supply lesson content left by teachers for them to be able to cover assigned classes. Regularly review the College calendar and attend SIT approval meetings, to organise in advance any replacement teacher/s for events that require coverage such as sporting events, excursions, incursions, camps and teacher professional development. Liaise with Business Manager regarding of staff absences, CRT employment and professional development initiatives and acquittal, each pay period. Maintain a flexible pool of CRTs who are available to meet the short-term staffing needs of the College. Monitor the performance of CRTs in consultation with the Assistant Principal Implement processes and procedures to allocate 'extras', 'in-lieus', and underloads and the duties of Casual Relief Teachers and teachers in a fair, equitable and transparent manner in accordance with College policy. Liaise with the Head of Senior School to enter exam timetable into Edval to publish to community and ensure that syncing to Compass occurs Printing or organising of resources from teachers for coverages, where necessary Being a point of contact for teachers and staff and communicating effectively about daily changes and updates. Allocating rooms and managing organization and staffing of events held within the school day GENERAL ADMINISTRATION - Duties Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organization of meetings, receiving and initial processing of standard paperwork Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerized student, staff and school records Maintain and update office records, enrollment data, diary records, and basic written records Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters) Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogs, tables, forms, etc. Coordinate the delivery of administrative services within the school In consultation with the principal, determine and manage work priorities within the school office Develop and implement strategies to ensure effective administration procedures Manage client reception and office operations Liaise with school staff in regard to support requirements Coordinate staff timetabling Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognizes that the provision of family friendly, supportive, safe and harassment-free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ****** Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and well-being of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviors the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: This role is primarily the Daily Organiser role and to provide general administration support to leadership. The hours are 7.30am - 11.30am Monday to Friday with a 2.5-hour WFH component. Knowledge, Skills and Abilities Proven ability to work autonomously, to set and meet deadlines, determine priorities and organize work to meet goals. High level interpersonal and communication skills to interact and communicate effectively with the College community. Ability to manage stress and pressured situations. Able to work collaboratively with the Leadership and Administrative Teams. Have highly developed IT skills with administrative systems and procedures. Efficient in the use of MS Office software, especially Excel. An understanding of or a willingness to learn the management of whole organizational systems and databases such as Edval Daily & Compass. Data entry skills with the ability to manipulate and format data. Maintain skills with using current programs and software (currently Edval & Compass) Maintain confidential information. Maintain accurate record keeping. Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location Profile Woodmans Hill Secondary College is a vibrant, supportive and aspirational learning community, committed to learning from and with each other in order to ensure that all students grow. Woodmans Hill Secondary College is a school that sits at the heart of its community, situated at the Eastern entrance to Ballarat, in the suburb of Ballarat East and on the Melbourne side, with newly developed facilities on a spacious site with a newly developed Science, Technology, Art and Performing Arts facilities. At Woodmans Hill Secondary College, we pride ourselves on being a learning culture that knows each child and holds high aspirations for what they can achieve when we work together with our community. We are committed to providing exciting learning experiences that are aimed at meeting each student at his or her academic, social and emotional point of need. Ours is a school that focuses on developing the whole child and seeks to provide a range of opportunities, both in and outside the classroom, for each student to unlock his or her potential. Our values are Respect, Determination and Excellence, and we expect and encourage the demonstration of these values every day. We are a school that invests time and resources into our staff to increase their capacity so that they can develop and improve their skills and knowledge as teachers. We are research and data-driven, constantly focusing on how we can increase our pedagogical knowledge to achieve improved outcomes for our students. Our Leadership Team for 2024 comprises of 1 Principal, 2 Assistant Principals, and 5 Learning Specialists (Literacy, Numeracy, Junior Years and Senior Years). Currently, our teaching team consists of 62 teaching staff and 31 ES staff (admin, maintenance, learning support, and Business Manager) who cater for the needs of 575 students from year 7 - 12. Part time / From 29/07/2024 - 04/07/2025
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