Ed Support Es1-2 Reception & Office Administration - Part Timers Welcome To Apply

Ed Support ES1-2 Reception & Office Administration - PART TIMERS WELCOME TO APPLY!Job posted: 22/11/2024Job type: Full time / From 28/01/2025 - 26/01/2026Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1453657Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2 Demonstrated capacity to work and collaborate with others in a team environment.SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.SC4 Possess the technical knowledge and expertise relevant to the position.SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6 A commitment to professional learning and growth for both self and others.RoleAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).A role at this range may include:Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.ResponsibilitiesThe responsibilities of this position will be:ReceptionWelcome visitors, answer questions, provide directions, answer a multi-line switchboard quickly (ideally within 3 ring cycles) and perform assigned task efficiently.Screening of visitors to the school and arrange interviews as required.Receive visitors to the school and manage enquiries made to the general office in relation to school business.Respond to and/or direct all communications made to and within the school appropriately.General AdministrationAssisting with office administration functions such as enrolments, purchasing, financial operations, accounts, keys, attendance, filing, receipting payments, copying and secretarial work, CASES21, Compass operations, mail, preparation of data, family transactions, reports and information as required.Responsible for entry of State Schools Relief and Financial Hardship applications for the whole school, along with producing invoices and distribution of received items to eligible students.Assisting with whole school enrolments including checking documentation handed in at the front office, processing of transition documentation from other schools, maintaining student¿s files on CASES21 and Compass and filing of student enrolment documentation.Provide first aid support commensurate with level of training in this area when required.Liaise with colleagues to support the efficient operation of day-to-day activities, excursions and events.Assist attendance officers with student attendance, including entry of late arrivals and early departures where required.Assist in accounts receivable and payable. This may include SSB, CSEF and other duties as required.Provide support for school organised events including organisation of catering.Mobile phone confiscation administration, support and follow up.Responsibility of maintenance and ordering of stationery, school branding materials, paper and photocopier supplies and other necessities for administration (tea, coffee, tissues, etc).Undertake other duties as may be deemed necessary by the School Leadership Team.General expectations of staffAbility to work autonomously and within a team environment.Establish and maintain effective working relationships with co-workers, leaders, students and the public.Perform duties in an efficient, professional and courteous manner in accordance with the College Values.Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health and safety procedures and staff policies and protocols.Commitment to and development within a multi skilled office environment.All duties require accuracy in record keeping, attention to detail and require confidentiality to be maintained.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Department's HR website.
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