Office Administrator / Personal Assistant – ASAP Start • Brisbane CBD
• Office Administrator / Personal Assistant
• 4 days per week / Maternity Leave
• Start ASAP
• Salary dependant on experience
About GWI GWI is a national management consultancy specialising in information, data and digital transformation. We thrive on doing work that matters, giving our clients the evidence to make good decisions and the roadmap and resources to execute with confidence. We are independent advisors to government, business and communities. Our customer reviews speak for themselves: we put our customers first, delivering quality, outstanding service and value. GWI is a modern workplace. We strive to be an employer of choice. We value our staff, cherish diversity and support flexible working. Our successful candidates will thrive on being part of a great team and prepared to embrace our values and share our passion for creating lasting differences for customers.
About the Role This is a role with the equivalent of 4 days per week, for a minimum of 8 months, located in the Brisbane CBD to provide office administration, administrative support to the GWI CEO, Managing Partner and other support services to the GWI team.
Typical tasks include: Office management Greeting all office visitors and answering phone and email enquiries. Liaising with building management and tradespersons for all office maintenance, repairs, renovations etc. Management of office equipment such as printers, including monitoring staff printing use. Management of the GWI asset register. Management of GWI compliance records including contracts and accreditation information. Managing facilities and utilities in accordance with tenancy agreements and GWI requirements. Purchasing staff amenities. Travel management Arranging travel bookings for all staff. Maintaining Travel Bank register. Calendar and event management Managing the appointments and schedules of the GWI CEO and Managing Partner. Coordinating calendars and scheduling of appointments for all GWI Partners. Arranging catering and refreshments for onsite and offsite meetings. Management of onsite and offsite meeting room facilities. Assisting in the management of GWI staff and client events. Financial and Administrative support Performing scanning, printing, laminating, binding and document preparation duties. Managing company mail and PO boxes. Clerical and data entry duties including preparation and formatting. Management of Dext processing and entering bills into Xero. Assisting with Human Resource functions, including wellness program. Recruitment and onboarding support Scheduling candidate interviews and providing candidates with appropriate information. Maintain Recruitment Register and ensure interview feedback is updated. Preparation of new employee induction packs. Greeting and welcoming new staff and assisting with components of induction and orientation. Acquiring new equipment and set up of desk spaces for new employees. Ensuring all new staff have completed the Workplace Health and Safety induction. About You The following experience and qualifications would be desirable and viewed advantageously:
Minimum 2 years in a similar role. A certificate in business administration (or similar) is highly regarded. Outstanding client relationship management skills. Excellent organisational, time and priority management skills and ability to apply them in a fast-paced, changing environment. Professional presentation. Ability to work productively with all team members and personality types. Excellent skills in Microsoft Office suite including Outlook, Word and Excel. Good skills in SharePoint, PowerPoint. #J-18808-Ljbffr