Job Reference: 1541416378-2Date Posted: 6 January 2025Recruiter: Londinium RecruitmentLocation: City, LondonSalary: £35,000 to £43,000Bonus/Benefits: Full packageSector: Administration, Business development, Print, ProductionJob Type: PermanentJob DescriptionDocument ControllerMain Contractor - Commercial Refurb & Fit out£35,000 - £43,000 DOEProjects Based (Central, West & South London)Immediate InterviewsOur Client:Reputable and market-leading commercial refurbishment and fit-out contractor, offering over 60 years of valuable experience.
Specialising in the build and design of projects ranging from £500k to £35m.
Offering bespoke, high-end Refurb, Fit out, Alterations and Extensions on:OfficesRestaurants, Cafes & ShopsSchools & Student AccommodationsSports & Leisure FacilitiesHealthcare Wards & ClinicsDocument Controller Responsibilities:The current opening relates to the day-to-day management of Document Control and Project Coordination/Admin on sites located in various London locations.The extent of role expectations will vary depending on the size and complexity of the project.
You will report to the site Project/Senior Project Manager.Essential DC Requirements:Ideally 2-3 years Aconex EDM experience.Document/Admin support experience for a main contractor.Capable of overseeing more than one project at a time.Comfortable overseeing and running large schemes as Document Control lead.Flexible mentality and happy to visit sites in and around London.DC Duties include:Ensure the project document control related tasks delegated by the Project Manager are suitably completed in preparation for site mobilisation and later handover.Establish and provide training for ACONEX to site team/Sub Contractors and Consultants.Champion project document control standards, systems, and efficient flow of documentation.Create and maintain users on project electronic document control systems (Aconex, Plexus and SnagR).Ensure all drawings/documentation are correctly identified, distributed, and filed/stored.Track and chase outstanding RFIs responses & outstanding Technical Submittals responses.Log CVIs/CAIs, site instructions received.Archive project systems data at project Handover.Support monthly cross-project Document Control/Project Administration health checks assessments.Project Coordination & Administration:Ensure the project administration related tasks delegated by the Project Manager are suitably completed.Set up hard copy site records folders for site office.Ensure set up of the electronic records folder system for the project.Champion and health check placement of records in the project electronic and hard copy filing system.Create and maintain project directory throughout the project.Manage project outlook diaries and meeting room coordination.Support production and issue meeting minutes.Support onboarding of new Collins staff to the project.Collate and maintain a record of holiday requests.Snagging - create users on SnagR and demonstrate how to use.Assist in the preparation, collation, and issue of project reports and registers.Act as point of contact for external reprographics and courier provider.Collate stationary/cleaning products requirements for the project.Populate H&S notice board if no Logistics Manager is in place.Scan in inductions and signing in sheets monthly.Collate information for Smartwaste including request meter readings.Order equipment for site including IT equipment.Print and laminate signage based on planned logistics/Health & Safety requirements.Register operatives on site access arrangements.Organise charity/local engagement events for Considerate Constructors Scheme.Chase outstanding O&M uploads.Organise project celebrations.Health and Safety:Ensure you support the maintenance of Health and Safety standards on site.Ensure the retention and collation of SKA, BREEAM, and Leed required information through Smartwaste.General Company Duties:Attend general client events as required.Assist with the external promotion of the company.Assist with staff development as required relating to Document Control.Comply with all quality procedures.At all times consider environmental issues.In conjunction with company staff, ensure compliance with ISO 9001, 14001 and OHSAS 18001.Agree and progress personal development appraisal targets.This is a fantastic opportunity to work with a rewarding and ever-growing main contractor.
If this role is of interest please APPLY NOW to avoid disappointment.
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