Records Management & Document Control (Administration & Office Support)
The HMC Group has extensive aviation, tourism and accommodation operations in some of the most iconic regions of Australia and is seeking to appoint a Document Controller. The HMC Group is a collection of quality businesses under common ownership and has expanded rapidly in both geographic location and size of operations over the past 8 years.
The HMC Group currently has offices in Perth, Kununurra, Broome, Karratha, Geraldton and Adelaide, and has an expanding team approaching 400 employees, with further and substantial business growth forecast over the next five years.
Enterprises within the Group include: Nexus Airlines – Western Australia's newest regional airline, servicing Western Australia and beyond.
Aviair - One of Australia's largest and leading fixed wing general aviation operators with charter, scheduled services and scenic flights operating throughout the Kimberley and Pilbara regions for corporate, mining, government and tourism clients.
HeliSpirit – HeliSpirit offers tourism helicopter services from eleven spectacular locations in the Kimberley, Pilbara, and Goldfields regions, as well as a range of corporate and charter helicopter services in the north west of WA.
Australian Helicopter Academy - Providing commercial helicopter pilot training.
Bungle Bungle Savannah Lodge & Guided Tours - Eco-accommodation in the heart of Purnululu National Park & Guided walking tours with a focus on indigenous training and employment whilst also providing authentic indigenous tourism experiences.
Freshwater East Kimberley Apartments - Kununurra's leading accommodation offering with sixty resort style apartments.
The PumpHouse Restaurant – an iconic Kununurra dining establishment on the banks of the Ord River offering a quality dining option to locals and visitors alike.
Kimberley Experiences – providing specialist and personalised Kimberley travel itineraries by highly experienced travel designers.
About the role Reporting to the Group Manager of Risk and Compliance the role of Document Controller will be primarily responsible for but not limited to:
Overseeing the creation, review, distribution, and storage of documents related to risk management and compliance activities Implement and maintain version control procedures to ensure that the latest revisions of document are readily available and accessibleMonitor regulatory requirements and internal policies to ensure that all documents meet compliance standards and industry regulationsFacilitate document retrieval and provide necessary documentation during internal and external auditsContinuously assess document management processes and identify opportunities for improvement, implementing best practices to enhance efficiency and accuracy Provide training and support to staff members on document management proceduresMaintain document databases and repositoriesLiaise with external vendors, such as Web Manuals, to optimise document management tools and systemsTo be successful in this role Proven experience in document control or records management, preferably in a risk and compliance environmentStrong understanding of regulatory requirements and compliance standards prescribed by CASA is advantageousExcellent organisational skills with meticulous attention to detailProficiency in document management software and tools, with previous experience in Web Manuals highly advantageousEffective communication skills, both written and verbal, with the ability to interact with stakeholders at al levelsAbility to work independently and collaboratively within a team environment, prioritising tasks effectively to meet deadlinesTo apply, please submit a cover letter and resume outlining your relevant qualifications and experience.
Only shortlisted applicants will be contacted.
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What can I earn as a Document Controller
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