Our clientis seeking an experienced Document Control Officer to join the corporate Regulation & Compliance Team working in the Risk & Assurance Business Unit, supporting all activities related to CorDocs system.
Title: Document Control Officer (Technical)
Rate: Up to $57.00 per hour plus Superannuation (depending on relevant experience and suitability for role)
Preferred Start Date: ASAP
End Date: 11 October 2024
Type: Temporary casual contract (no leave entitlements - casual loading included in role)
Hours per week: Full-time – 38 hours per week
Location: Leederville, WA
What the role will involve:
Providing administrative and general support across the Business Unit and to external committee's
Supporting the Management team with the coordination of Ministerial, board and executive papers, scheduling and diary management
Prepare, manage and administer day-to-day activities for the Head of Business Unit, this may include travel arrangements, invoicing, purchase orders and stationery.
Liaise and coordinate information with external and internal key Business Unit stakeholders and committees as required
Key skills and experience:
Previous experience with Corporate Document Management Systems
Ability to organise priorities and outcomes to balance immediate and longer-term outcomes
Excellent communication skills, a good negotiator who is able to influence key stakeholders
Key Accountabilities
Organisation
Assists the Regulation & Compliance Team to gather and analyse data and background information, mainly concentrating on CorDocs compliance reporting.
Provide analytical support for CorDocs data.
Maintain and deliver CorDocs training program.
Engage with our stakeholders to identify their requirements and levels of customer satisfaction.
Provide a range of support functions to the Regulation and Compliance Team, including preparation of PowerPoint presentations and Excel spreadsheets.
Provide Ad Hoc Assistance to other teams within Risk and Assurance Branch
Document Management
Register and maintain key corporate documents in Aqua and CorDocs.
Identify and record all meta-data associated with the documentation to allow for data searches.
Maintain Compliance Team's CorDocs documentation.
Participate in project teams investigating system integration and applications associated with document management.
Business Management System
Provide CorDocs Support to stakeholders.
Promote CorDocs as a compliance tool.
Analyse the outcomes of third party audits including follow up actions as required.
Consult with Corporation staff on system improvement and integration needs and options.
Recommend and implement system improvements as required.
Support continuous improvement of CorDocs.
Essential Appointment Criteria
Qualifications and Experience
Tertiary qualification in business or similar; or significant progress towards one.
Substantial computer application skills, including MS Word, Excel and PowerPoint.
Substantial experience with Corporate Document Management System (AQUA).
Considerable business writing skills.
Considerable level of customer orientation and service ethic.
Knowledge, Skills & Attributes
Job Specific
Ability to organise priorities and outcomes to balance immediate and longer term outcomes.
Conceptual and analytical skills Personal Attributes
Strong interpersonal skills.
Ability to work in a team environment to achieve business outcomes.
Demonstrates the values and behaviours that contribute to a constructive, high performance culture.
Desirable
Experience with quality management systems
Please note: Applications that do not demonstrate the essential minimum requirements of the role on their resume will not be contacted.
Applications close: 27 June 2024
HOW TO APPLY
If you meet the above criteria and would like to be considered, APPLY NOW or email Jesse from DFP Recruitment Perth on ****** any queries that are not addressed in this advert.
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via ****** or1300 337 000and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
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