The University of MelbournePosition Number: 0063959Location: Hospital BasedRole type: Part-time (0.8FTE); ContinuingFaculty: Faculty of Medicine, Dentistry and Health SciencesDepartment/School: Department of Medicine, Melbourne Medical SchoolSalary: UOM 6 – $96,459 – $104,413 p.a.
plus 17% super (pro rata part time)
About the RoleIn this multi-faceted role, you will play a vital part in the smooth functioning of the Department of Medicine across its various locations.
As the Department Administrator, you will anticipate requests, complete administrative tasks, and coordinate activities to support Lead Academics – primarily at St Vincent's Hospital - and Department Manager.
Your excellent communication skills and ability to handle sensitive matters with discretion will be invaluable as you interact with internal and external stakeholders, manage competing deadlines, and prioritise tasks effectively.
Your responsibilities will include: Provide high-level administrative and operational support to the Lead Academics, including diary management, travel arrangements, and online process coordination.Coordinate the renewal and appointment processes for honoraries, visitors, and IT access, as well as the annual promotion and performance review processes.Support the effective running of departmental events, meetings, and committees, including preparing agendas, minutes, and ensuring follow-up actions are completed.Who We Are Looking ForAn experienced administrator with strong organisational and project management skills, able to work independently and proactively under broad direction.
You have excellent interpersonal and communication abilities, allowing you to build and enhance relationships with diverse stakeholders effectively.
You will also have:
Completion of a relevant tertiary qualification and significant relevant experience, or a combination of relevant work experience and/or education/training.Demonstrated experience in supporting senior leaders in an environment with multiple competing work demands.Ability to work independently and proactively within the framework of Faculty/University guidelines and procedures.Experience working in a tertiary education and/or hospital environment is desirable.This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
This is essential to guarantee a secure environment for all individuals at the University.
In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures. Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – Department of MedicineStep into the world of impactful medical education and pioneering research with the Department of Medicine at the prestigious Melbourne Medical School.
As a vital hub within the University of Melbourne teaching hospitals, we are at the forefront of clinical, educational, and research endeavours.
Our reach spans across renowned institutions like Royal Melbourne Hospital, St Vincent's Hospital, Austin Health, Western Health, and Northern Health, offering you a unique opportunity to contribute to cutting-edge clinical trials and innovative healthcare research.
What We Offer You!In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses.
Join Us!If you feel this role is right for you, please apply with the following documents:
ResumeCover Letter outlining your interest and experienceThe responses against the Selection Criteria (found in the Position Description - included as part of your submission form)Please ensure that you apply through the Apply Now button at the bottom of this advertisement.
However, if you have any questions regarding the recruitment process, please feel free to contact Lachlan Bryce via email at , ensuring that you include the Position Number and the Job Title as the subject.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
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