Do you want to work for an iconic Western Australian organisation committed to changing lives and making a difference to your community?
For more than 130 years, St John WA has been a cornerstone of support in Western Australia connecting with community through education, training and care.
As a trusted not-for-profit, the organisation's unwavering mission is to serve humanity and build resilient communities which we do through a strong team spirit, camaraderie and the collaboration of all team members – paid and volunteers alike - working together to support wellbeing and health for every Western Australian.
St John WA is powered by team members who have a strong sense of belonging and purpose and combined we are a leader in pre-hospital care and related products with revenue of about $500 million across 17 different services, and a team of 8500 including 3500 paid team members and 5000 volunteer team members.
Last year, we connected with 1.2 million Western Australians including: 340,000 people through first aid training, education and engagement, 362,000 people who received care close to where they live and work, 410,000 received trusted transport and emergency care when they needed it most.
A job to be proud of: St John WA is looking for a Department Administration/ Support Officer to join our Ambulance Operations team.
This is a full-time permanent position based at our Belmont State Office.
Reporting to the Manager - Operational Support, the successful applicant will provide administrative support to the Manager Operational Support and General Manager to ensure operational matters, department coordination and outstanding administration tasks are completed.
What you'll do: Assist the Manager Operational Support with tasks related to KPIs, ensuring timely completion and escalating issues as needed.
Organise and prepare meeting agendas for the department leadership team.
Provide support in developing administrative systems and procedures.
Support the Manager Operational Support in preparing new work processes to maximise the department leadership time.
Support the department with correspondence, presentations, and reports; provide training and support to districts to achieve business objectives.
Review and update department information on internal platforms.
Perform ad-hoc tasks and project work as directed by the support manager.
Provide business and administration support to all aspects of the department.
This may include but not limited to; Finding and booking meeting rooms.
Preparing meeting agendas and take minutes to distribute to the team of action items.
Collaborate with internal teams to organise flights, transport and accommodation for department.
Organizing key team events & external events.
What you'll need: Background in corporate, health, community or commercial based sectors (preferred) Ability to prioritise tasks and manage time effectively in a fast-paced environment.
Knowledge of systems, tools and process within the ambit of this position.
Good problem solving and organisational skills.
Strong accuracy and attention to detail, with demonstrated analytical skills.
Excellent communication skills both written and verbal.
Highly developed ability to understand the department functions are interrelated.
Experience with diary management and the coordination of meetings, bookings, and preparing correspondence.
Advanced skills in Microsoft Office suites (particularly Word, Excel Outlook and PowerPoint) Strong work ethic and highly self-motivated with an ability to prioritise tasks to meet deadlines.
Diploma of Business Administration and/or extensive administrative experience (desired) What's in it for you?
The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with: $550 Health and Wellness reimbursement 17.5% annual leave loading Corporate uniform Competitive remuneration package Salary packaging options Free emergency ambulance cover Free first aid training Flexible work options Are you ready to change lives?
To apply for this exciting opportunity please select "Apply Now".
Applications must include a detailed cover letter outlining your motivations for this position and resume (Late or incomplete applications will not be accepted.)
Alternatively, if you have any questions, please contact Passang Dema – Talent Sourcing Consultant at ****** Applications close on Monday 16th September 2024 at 6:00pm.
St John WA is committed to creating an inclusive environment which provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve.
Our goal is to ensure people feel safe to be themselves.
We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants.
Please note that St John will not accept recruitment agency applications for this position.
St John reserves the right to select a shortlist from the applications received.
The selection process employed will be at the discretion of St John.
St John may begin the shortlisting process prior to the closing date.
