Deanery Administration Manager

The University of Melbourne
University of Melbourne (UoM), the second oldest university in Australia, has been moulding students ever since it was built in 1853, over 160 years ago. It is known internationally as... Job no: 0062859
Location: Parkville
Role type: Full-time/ Continuing
Faculty: Medicine, Dentistry and Health Sciences
Department/School: Deanery Operations
Salary: UOM 8 – 119,742 - $129,607 p.a. plus 17% super
As required by clause 1.15.9 of the 2024 EA, current casual or fixed-term emploees of the University will be provided with 7 days of prior opportunity to apply for and be considered for vacant continuing positions if they meet the following criteria:
they have been employed by the University over two or more semesters and over two consecutive calendar years, they have been employed on a 0.5 FTE or more time fraction, and they have the skills, experience, qualifications, and expertise required by the Selection Criteria. In addition, redeployment candidates will be given a prior opportunity under the Recruitment and Appointment Policy together; this cohort is known as Priority Candidates. Lead and streamline administrative operations in the MDHS Deanery, supervising and developing a high-performance team. Exciting opportunity to drive changes and implement best practice administrative processes within a leading academic environment. Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families! About the Role Reporting to the Director – Deanery Operations, the Deanery Administration Manager is a senior role critical to the smooth functioning of the MDHS Deanery. You will lead an administration team of approximately 8 Executive Assistants and administrative staff, fostering a collaborative environment and ensuring streamlined best practices. The role involves collaborating closely with the Dean's support team, and driving continuous improvement in administrative processes. This role is predominantly based onsite.
Your responsibilities will include:
Lead, direct and implement business processes change activities, including planning and evaluation of the objectives and strategies of services offered best practice processes and system within the Deanery. Manage the day-to-day operational processes of the EA team to standardise ways of working with Executives, to enable team members to stand in for each other during periods of leave, without a significant impact on the Executive. Ensure adherence to university policies and procedures related to administrative tasks Identify and manage opportunities for leveraging resources and improvement in processes that will support the effective functioning of the Deanery Executive and their support team. Who We Are Looking For You will possess exceptional attention to detail, stakeholder management, and communication skills, with a proven ability to manage people and solve problems. You will be highly enthusiastic, flexible, self-motivated, and able to work both independently and cooperatively within a complex, matrix-style management system, demonstrating professional and collegial behavior of the highest standard.
You will also have:
A relevant postgraduate qualification in a relevant field with extensive experience; or an equivalent combination of relevant experience and/or industry training. Prior Office manager or similar experience with specialised expertise in operating an efficient and best practice administrative function Supervisory experience including demonstrated experience in leading and managing multiple team members. Demonstrated organisational, administrative and project management skills with the ability to analyse complex issues and develop, implement and maintain best practice system and administrative processes. For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia.
Your New Team – Faculty of Medicine, Dentistry & Health Sciences The Faculty of Medicine, Dentistry & Health Sciences, a cornerstone of excellence, boasts an impressive research legacy and holds the prestigious position of the University of Melbourne's largest faculty. With an astounding research revenue of over $420 million in 2021, we are at the forefront of health research in Australia. Our commitment to innovation and entrepreneurship is underlined by $85 million in commercialisation and government income, along with notable investments in intellectual property assets.
What We Offer You! In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We're tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn .
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
Join Us!
If you feel this role is right for you, please apply with the following documents: Resume Cover Letter outlining your interest and experience The responses against the selected Selection Criteria^ (found below) 1. Prior office management experience
2. Demonstrated expertise in implementing / managing a best practice office administrative function
3. Supervisory experience managing multiple team members If you have any questions regarding the recruitment process, please feel free to contact Brett via email at , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.
About The University of Melbourne
The University of Melbourne The University of Melbourne
University of Melbourne (UoM), the second oldest university in Australia, has been moulding students ever since it was built in 1853, over 160 years ago. It is known internationally as... Job no: 0062859
Location: Parkville
Role type: Full-time\/ Continuing
Faculty: Medicine, Dentistry and Health Sciences
Department\/School: Deanery Operations
Salary: UOM 8 \u2013 119,742 - $129,607 p.a. plus 17% super As required by clause 1.15.9 of the 2024 EA, current casual or fixed-term emploees of the University will be provided with 7 days of prior opportunity to apply for and be considered for vacant continuing positions if they meet the following criteria: they have been employed by the University over two or more semesters and over two consecutive calendar years, they have been employed on a 0.5 FTE or more time fraction, and they have the skills, experience, qualifications, and expertise required by the Selection Criteria. In addition, redeployment candidates will be given a prior opportunity under the Recruitment and Appointment Policy together; this cohort is known as Priority Candidates. Lead and streamline administrative operations in the MDHS Deanery, supervising and developing a high-performance team. Exciting opportunity to drive changes and implement best practice administrative processes within a leading academic environment. Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families! About the Role
Reporting to the Director \u2013 Deanery Operations, the Deanery Administration Manager is a senior role critical to the smooth functioning of the MDHS Deanery. You will lead an administration team of approximately 8 Executive Assistants and administrative staff, fostering a collaborative environment and ensuring streamlined best practices. The role involves collaborating closely with the Dean\u2019s support team, and driving continuous improvement in administrative processes. This role is predominantly based onsite. Your responsibilities will include: Lead, direct and implement business processes change activities, including planning and evaluation of the objectives and strategies of services offered best practice processes and system within the Deanery. Manage the day-to-day operational processes of the EA team to standardise ways of working with Executives, to enable team members to stand in for each other during periods of leave, without a significant impact on the Executive. Ensure adherence to university policies and procedures related to administrative tasks Identify and manage opportunities for leveraging resources and improvement in processes that will support the effective functioning of the Deanery Executive and their support team. Who We Are Looking For You will possess exceptional attention to detail, stakeholder management, and communication skills, with a proven ability to manage people and solve problems. You will be highly enthusiastic, flexible, self-motivated, and able to work both independently and cooperatively within a complex, matrix-style management system, demonstrating professional and collegial behavior of the highest standard. You will also have: A relevant postgraduate qualification in a relevant field with extensive experience; or an equivalent combination of relevant experience and\/or industry training. Prior Office manager or similar experience with specialised expertise in operating an efficient and best practice administrative function Supervisory experience including demonstrated experience in leading and managing multiple team members. Demonstrated organisational, administrative and project management skills with the ability to analyse complex issues and develop, implement and maintain best practice system and administrative processes. For further information regarding responsibilities and requirements, please refer to the attached PD. This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures. Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia. Your New Team \u2013 Faculty of Medicine, Dentistry & Health Sciences The Faculty of Medicine, Dentistry & Health Sciences, a cornerstone of excellence, boasts an impressive research legacy and holds the prestigious position of the University of Melbourne's largest faculty. With an astounding research revenue of over $420 million in 2021, we are at the forefront of health research in Australia. Our commitment to innovation and entrepreneurship is underlined by $85 million in commercialisation and government income, along with notable investments in intellectual property assets. What We Offer You! In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page! About the University of Melbourne
We\u2019re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn. Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page. We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled \"Reasonable Adjustments Request\". Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne. For further information, including our 2023-2027 Indigenous strategy please visit -
Join Us!
If you feel this role is right for you, please apply with the following documents: Resume Cover Letter outlining your interest and experience The responses against the selected Selection Criteria^ (found below) 1. Prior office management experience
2. Demonstrated expertise in implementing \/ managing a best practice office administrative function
3. Supervisory experience managing multiple team members ^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to
If you have any questions regarding the recruitment process, please feel free to contact Brett via email at , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address. If you have any particular questions regarding the job please follow the details listed on the Position Description. Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly." Posted: 12/06/2024 View Saved Jobs Print This Ad
#J-18808-Ljbffr