About the Role:Davies Stewart are partnering with their client who are leaders in the HVAC industry to recruit for a scheduler.This fast paced and dynamic administrative role relies on outstanding organisation, interpersonal and communication skills, with an enthusiastic, adaptable and professional disposition.The primary responsibility of the Scheduler is the efficient receipt, scheduling and communication of field labour and resources within the Service Department. Working very closely with the Dispatch Coordinator and other members of the Service Administration Team, collectively this involves the undertaking of a range of clerical, administrative and customer service type functions spanning from the original creation of jobs, scheduling and dispatch of works, communication with technicians/clients/suppliers, job completion functions, invoicing and client enquiries.Full-time permanent positionCollaborative and team focused environmentNorth of the Adelaide CBD locationCompetitive base salary on offerKey Responsibilities:Receipt and entry of service call bookings from clients into the job management systemCommunicating Job Status Information on client portals and systemsUpdating job notations and proactive follow up of works to ensure timely progress and completionEfficient scheduling of jobs to be undertaken in a logical and thoughtful mannerScheduling of specialised sub contracted servicesDispatch of site equipment schedules to technicians to ensure correct scope of works are undertakenPreparation and review of reports and documentationAnswering phone calls and assisting with enquiriesOrdering, booking and processing of parts, materials and deliveriesAccepting times from technicians to form the basis for weekly timesheets and client billingDispatch of breakdown and routine maintenance worksProvision of Purchase Orders to techniciansReview & processing of technician paperwork and other documentation, ensuring receipt within appropriate timeframesEntry of Service Quotations into the database and proactive follow up of suchInvoicing and account enquiries and associated activitiesIdentification of opportunities for growth of the client portfolio and improved efficienciesOther general ad hoc administrative tasksSkills & Experience:Polite, enthusiastic and professional mannerism with the ability to effectively communicate with both internal and external clientsResponsible, self-motivated, meticulous, precise, helpful, proactive and thorough, with the ability to work quickly and precisely under broad supervisionThe ability to calmly manage multiple and often conflicting demands, efficiently prioritising to ensure the best possible outcomeThe ability to manage multiple incoming phone calls and provide a service to internal clients by effective screening and correct call directionExperienced in most facets of office administration with a minimum level of intermediate general administrative tasksBasic to intermediate accounting knowledge with sound financial abilityConfident in the preparation of professional documentation and reportingWilling and able to undertake other required training which may include but is not limited to areas such as first aid, fire / emergency training etcApply NowTo register your interest, please forward your current resume and cover letter via the application link.Your confidential application will be acknowledged by email and shortlisted applicants will be contacted by phone from the Davies Stewart team.For a confidential conversation please contact our office