Daily Organiser / Administration Officer (Ed Support Level 1-Range 3)

Daily Organiser / Administration Officer (Ed Support Level 1-Range 3) Job posted: 30/04/2024
Location: Melbourne | Southern Metropolitan
Job type: Full time / From 20/05/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1413364
Selection Criteria SC1 Demonstrated strong organisational skills, flexibly and ability to work constructively in a team ensuring the continuous and efficient operation of the work environment as well as working proactively to enhance work systems, practices and relationships.
SC2 Demonstrated proficiency in the use of office systems as relevant to the position, including Edval, Edupay, Cases21, and Compass.
SC3 Demonstrated initiative and organisational skills including the ability to determine priorities and meet deadlines using a solution focused approach. 
SC4 Ability to work collaboratively with teachers, administrators, and other support staff to ensure smooth operations.
SC5 Demonstrated commitment to professional learning and growth for both self and others.
SC6 Demonstrated capacity to show initiative, contribute to a positive school culture and live by organisational values.
Role Attendance hours will be 5 days per week, 7.00am -3.06pm.
Accurate, timely and comprehensive administration of relief staffing organisation of the school day is the core element of this role. The person will be required to monitor the link between the employment of casual staff, the temporary replacement of permanent staff on leave and local payroll services.
The person in this position will be required to provide high level information to the Executive Team and be a pro-active member of the Operations Team.
The administration of staffing for all events, excursions and activities in the school timetable is managed through Edval, Edval Daily, Compass and Edupay Software. 
The successful applicant will be required to have a positive attitude, sound analytical and organisational skills, excellent interpersonal skills and the ability to be flexible and adaptable to change on short notice. 
The ability to build professional relationships with a wide range of individuals will be essential. There will be a need to undertake a variety of tasks with a high level of independence, and confidence. Supervision and support are always close at hand but independent decision making within the set guidelines and procedures will be expected. The person in this role will be expected to have competency in tools such as Microsoft Excel. A sound expertise in the specific software programs Edval, Edval Daily, Compass and Edupay would be an advantage, but training will be provided to the right candidate. Training will be expected to be completed quickly and understood to a high level. 
Knowledge and application of a range of specific procedures, instructions, regulations and/or other requirements relating to staff, student and general administration will also be expected to be learned. An understanding of confidentiality and privacy in a school setting is essential.
Responsibilities Daily organisation Ensure classes, study periods and yard duties are covered by extras, in lieu, replacement CRT¿s or Agency Staff in line with school policy using Edval Daily & Compass Software Publish and distribute daily extras and room changes before the start of each school day. Liaise with Learning Area Leaders if required to ensure appropriate work is left by absent staff for replacement teacher/s. Support teaching staff with the preparation of staff rosters for camps, excursions, end of year programs and program supervisions providing supporting cover for these events. Ensure daily data integrity between Edval Daily and Compass. Track fortnightly staffing load, ensuring that staff extras and in lieu¿s are in line with the Victorian Government Schools Agreement School Local Payroll Manage CRT pre-employment checks and induction. Establish individual CRT Files and local payroll preparation in line with HR Checklist. Liaise with Principal & Business Manager regarding replacement staff for short and long-term staff absences. Verify CRT & Locally paid staff timesheets on SLP in line with Daily Org records. Prepare and enter Locally paid staff timesheets on Edupay. School Operations: Provide Principal Team with timely reports as required, including a regular summary of extras taken by each individual staff member. Manage Parent Teacher Interviews in consultation with Principal Team, including creating appointment schedules in Compass, allocate and plan rooms, coordinate with Facilities Manager for timely room setup, produce printed information & Teacher name cards Provide support for the administrative requirements for NAPLAN testing. Plan & manage annual school photo day in conjunction with House Support Officers and Principal Team Report and advise Principal team of any issues relating to staff wellbeing that will affect or have the potential to affect the operation of the school Other duties as directed.

 Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. 2004 saw the establishment of Carrum Downs Secondary College with its inaugural group of students graduating year 12 in 2009. Situated in a vibrant and rapidly growing community 42km southeast of Melbourne, the College currently has an enrolment of 880 students with 95 teaching and education support staff.
CDSC fosters a supportive learning environment where every young person is empowered to grow as responsible and creative members of our community, valuing Respect, Effort and Integrity.
Staff and Students operate in one of four houses from Year 7 -12, providing a framework for the development of positive relationships to optimise learning outcomes, wellbeing and pathways. Students are encouraged to have a voice and identity, and the College boasts an extensive Student Leadership Program.
Students in Year 7-10 study the CORE subjects of English, Mathematics, Science, Humanities, Health and Physical Education, and can access Visual and Performing Arts, Technology and LOTE (Japanese). The Senior School program includes an extensive range of curriculum options offering students VCE, VCEVM, VET and School Based Apprenticeship opportunities.
Our dynamic instructional model focuses on providing a stimulated learning environment for all students and is supported by the Targeted Teaching Program in English and Maths which allows students to access learning at their point of need.
CDSC has successfully implemented Professional Learning Communities which has seen a focus on teams using data to drive teacher learning and student growth in a well-supported communal atmosphere.
Our new STEAM building has been opened and completes our excellent facilities. Our cutting-edge teaching programs, positive student relationships and wide-ranging learning experiences makes being a staff member at Carrum Downs Secondary College an appealing place to be.
Vision and Values Carrum Downs Secondary College empowers our community to build a successful future based on Respect, Personal Growth and Social Inclusiveness.
RESPECT, INTEGRITY AND EFFORT At Carrum Downs Secondary College we are passionate that every student grows. We aim to enhance the intellectual, physical, social and emotional development of all students and to develop all students¿ abilities. We strive to create and maintain a positive, caring and safe learning environment in which all students are provided the opportunity to achieve success.
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