Daily Organiser/Admin Support (ES1-3) +$4000 incentiveJob posted: 11/12/2024
Location: Melbourne | Southern Metropolitan
Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1458358
Closes: 05/01/2025
Location ProfileKeysborough Secondary College is a multi-campus school with one campus in Keysborough (Acacia Campus) and one in Springvale South (Banksia Campus). Both campuses offer programs for students in years 7-12 with an organisational structure arranged around Junior and Senior sub-schools.
Enrolments in the College stand at around 2300 and are growing. The College provides a broad range of VCE, VCE-VM and VET subjects for our students across the two campuses. The College also has a significant International Students Program with its own ELC.
At Keysborough Secondary College we promote teaching and learning that is collaborative, technology rich, reflective, purposeful and personalised that prepares students for our rapidly changing world. Our values of Respect, Excellence and Diversity are strongly promoted across the college and our college vision states: Keysborough Secondary College is committed to excellence by raising the achievements of all our students.
Selection CriteriaSC1: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2: Demonstrated capacity to work and collaborate with others in a team environment.
SC3: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4: Possess the technical knowledge and expertise relevant to the position.
SC5: Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6: A commitment to professional learning and growth for both self and others.
SC7: Demonstrated ability to actively promote the safety and wellbeing of all children in line with the Child Safe Standards.
RoleThe position of Daily Organiser/Admin Support is fulltime, ongoing and is College based, across two campuses. Hours of attendance are Monday to Friday from 7:00am - 3:06pm daily. A 6-month probationary period will apply to this role. Remuneration is in line with the VGSA2022 Education Support Class Salaries - Level 1, Range 3 commencing from $72,739 - $88,450 per annum. This position attracts a $4000 incentive payment across two years. 50% ($2000) will be paid in the first year and 50% ($2000) in the second year. The successful applicant will manage all Daily Organiser duties and assist the admin team when required. Experience with EdVal is desirable though not essential as training can be provided. ResponsibilitiesDAILY ORGANISER Management of Casual Relief Teachers (CRTs) and their effective integration into the school.Allocate each morning to cover classes and duties of absent staff either through the allocation of covers or with CRTs.Liaise with teaching staff in relation to work left for classes affected by teacher absences.Prepare accurate and up to date reports to the Leadership Team on staff covers and in-lieu replacements.Ensure the Daily Operations report is up to date reflecting daily staff changes and is published in a timely manner.Ensure CRT folders are maintained and updated accurately, consistently and in a timely manner.Ensure CRT laptops are charged and ready for use on a daily basis.Work with relevant staff to organise staffing for excursions, camps and other school activities; ensuring that Department guidelines regarding staff-student ratios and safety are met.Liaise with PD Coordinator to help manage Professional Development days.Provide relief and assistance to the Administration Office / Receptionist as required, including lunch cover when needed.Maintain strict confidentiality in relation to all staff operations.Other duties as directed by the Business Manager, HR Manager and/or Principal Class Team.ADMINISTRATION SUPPORT Assist with lunch cover for reception when required.Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries.Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.Support the preparation of standard routine internal and external communication according to school procedures (e.g. forms, newsletters, enrolment packs).Source basic data or factual information from given sources to support school administrative functions.Liaise with parents (when required) via phone call or email regarding their student's absences and ensure attendance data is updated.Maintain strict confidentiality in relation to all staff and student operations.Other duties as directed by the Business Manager, HR Manager and/or Principal Class Team.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment.
Applications for this position will close at midnight on Sunday 5 January 2025. Shortlisted applicants will be contacted and should be prepared to attend an interview (in person or online) mid-January 2025. Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.#J-18808-Ljbffr