2 days ago, from Greater Geelong City CouncilJob no: 499209Work type: Permanent Full TimeClassification: Band 5 ($76,355 - $86,617 pa)Categories: Administration & Support, Events & HospitalityAbout the roleIn this role, you will have strong planning and organisation skills, ensuring that all administrative and logistical requirements of events are fulfilled within set timeframes, ensuring a high-quality customer and councillor experience.Key responsibilities include:Supporting the Team Leader Mayor and Councillor Support and Senior Events Officer in the planning, coordinating and delivery of citizenship ceremonies and civic receptions.Assisting to manage invitations received by councillors to attend events and ensuring councillors are prepared to carry out their formal duties.Prepare and manage technology, amenities and rooms prior to and post events as per event plan and in line with any predetermined risk related requirements.
Room setups may be physically demanding and require lifting, carrying, pushing and pulling.Collaborate with Corporate Communications to ensure necessary speech and media support for councillors prior to, during and post events.Attend events (within and outside normal work hours) and coordinate smooth running pre, during and post event with oversight and guidance from the Senior Events Officer.
May be required to stand for long periods of time.About youTo be successful in this role, you will have relevant business administration experience in a complex organisation with strong written and verbal skills to ensure effective communication with the Mayor and Councillors.
Previous event experience is highly desirable.Ability and confidence to work in a time sensitive environment with attention to detail.Ability to connect with people through well-developed verbal and written communication ensuring accuracy and an approachable style.Professional presentation and courteous manner enabling professional, flexible and friendly working relationships.Awareness of the cultural and community responsibilities of civic office.Experience in contributing to a positive and flexible team environment.Experience in small events or project management.Current Working with Children Check (Employee).Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City).If this sounds like the role for you, then click apply now!Child Safety ResponsibilitiesWe are committed to being a child-safe organisation and have zero-tolerance for child abuse.
We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments.Diversity and InclusionAt the City we want a workforce that reflects the community we live in.
We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment.
For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.Create our future together at the City of Greater GeelongJoin the City of Greater Geelong, a community-focused workplace on Wadawurrung Country.
We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study.If you're passionate about inclusivity and community, apply now – we'd love to meet you!We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.Applications and EnquiriesClick the Position Description link to view more information about this position.Enquiries: Emily Chapman | Team Leader Mayor & Councillor Support | ****** the Apply button to submit your application or find out more about this opportunity.Advertised: 08 Nov 2024 5:30 PM AUS Eastern Daylight TimeApplications close: 20 Nov 2024 11:55 PM AUS Eastern Daylight Time#J-18808-Ljbffr