Correctional Records Supervisor | Criminal Conviction RecordsFull Time | Non-PermanentSalary Range: $4,648 - $6,246 MonthlyThis recruitment will fill a non-permanent vacancy expected to last up to 12 months.This is a telework/hybrid position. The candidate of choice may be required to work in the Tumwater, WA office upon request.This position is represented by the Washington Federation of State Employees.The Washington State Department of Corrections has a duty to ensure the security of offender records. As a custodian of these records, the Correctional Records Supervisor (CRS) within the Criminal Conviction Records (CCR) Unit ensures compliance with appropriate laws and agency policy.The Correctional Records Supervisor contributes to the agency's mission to improve public safety by entering, auditing, and interpreting the legal documents that hold sentenced individuals within the agency's facilities and/or under the jurisdiction of the Department of Corrections for supervision within the community. The CRS oversees the completion of the CCR and Supervision Screening Eligibility/Offender Release Plan (ORP) processes and their accuracy is critical due to the fiscal impact and potential liability to the agency.The candidate of choice must be able to supervise and lead others as you will oversee correctional records staff and support each in their job performance. If you are experienced in OMNI, OnBase, and the correctional records process, we encourage you to apply!A completed application packet will include:A cover letter regarding your interest for this position with our agencyA detailed resumeThree professional referencesAs a Correctional Records Supervisor, some of your duties will include:Managing and providing supervisory direction relating to operational effectiveness of a correctional records office which could look like:Directing and supervising lower-level correctional records office staff as well as the work of the records officePlanning, assigning, and reviewing the work of the records staffAssessing training needs of staff and arrange for or provide instructionResponding to inquiries regarding records issues from facility staff and outside entitiesEvaluating employee performance and prepare performance expectationsResolving staff issues, recognize employees, and counsel employees in work-related activities and career developmentReviewing and verifying sentenced individual's sentence structure and criminal history information while completing CCR and Supervision Screening and ORP determinationMaintaining electronic and physical filesProviding effective communication and thorough and timely request processingOther duties as assigned, including yearly in-service training as assigned and conduct bi-weekly unit meetingsWhat we need (required qualifications):High School diploma or equivalentFive (5) years of experience maintaining or processing sentenced individual records in an adult correctional agency.* College-level coursework in criminal justice, or a related field will substitute, year for year, for up to two (2) years of experienceIn-Depth knowledge of OMNI and OnBaseTwo (2) years of experience supervising staff and overseeing daily office operationsMust respect and maintain confidentialityDemonstrated ability to effectively communicate with co-workers, the public, and criminal justice agencies.Demonstrated ability to analyze and solve problems under highly stressful or adverse situationsObservation - Observes and strategizes personal action based on environmental conditions and human behaviorTechnology - Learns and utilizes computer-based applications in the performance of job dutiesStress Tolerance - Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situationsProfessional Standards - Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunitiesAdaptability - Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy, and procedureWhat will make your application stand out (preferred qualifications):Ability to identify correct supervision type per sentencing documentsKnowledge of criminal history document processingIn-depth experience, knowledge, and understanding of Washington State felony and misdemeanor criminal law and convictionsIn-depth knowledge of Supervision Screening Eligibility and ORP DeterminationVision: Working together for safer communities.Mission: Improving public safety by positively changing lives.Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.IMPORTANT NOTES:This recruitment may be utilized to fill more than one position.Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances will be disqualified from consideration.Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing, and treatment will also be required. Employment is not contingent upon test results.Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT).Telework DetailsThis position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care of all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a "drop in" area available, however, a dedicated workspace within a DOC facility will not be provided.What We Offer:As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:Remote/telework/flexible schedules (depending on position)Up to 25 paid vacation days a year8 hours of paid sick leave per month12 paid holidays a yearGenerous retirement planFlex Spending AccountsDependent Care AssistanceDeferred Compensation and so much more!For questions about this recruitment, or to request reasonable accommodation in the application process, please email ****** or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
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