Conveyancing Assistant

Key Responsibilities

Opening, updating and closing matter files and recording client data
Preparing quotes and initial paperwork
Dealing with identification documents, and understanding AML procedures
Ordering office copies and other HMRC documents, local authority searches
Typing and preparing correspondence, documents, and forms
Liaising with estate agents and third parties either by phone, email or written correspondence
Updating clients with efficiency and politeness throughout the process
Preparing contract efficiency packs
Ordering redemption statements
Exchanging contracts and organising completions
Preparing bills and the financial documentation
Post completion working, including preparation of Stamp Duty Land Tax Returns, drafting applications to the Land Registry, deeds schedules, etc
Ensuring compliance with quality standards and company policies/procedures

Skills and Knowledge Required

Previous experience of working in a busy Residential Conveyancing Department is desirable
Excellent written and verbal communication skills
Attention to detail and accuracy
Ability to work on own initiative and as part of a team
Effectively handle sensitive and confidential information
Ability to work under pressure and multitask
Ability to effectively prioritise and excellent organisation skills
Previous experience of dealing with financial information
In-depth working knowledge of MS Office
Previous experience of Case Management System - LEAP - is desirable

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