Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.
We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
This is an exciting time to join us on this journey.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?
JOB TITLE: CONTRACTS SPECIALIST
KEY RESPONSIBILITIES:
Assist with development and responsible for the administration of assigned contracts including contributing and reviewing scopes of work and contract conditions.
Assist with the procurement of subcontractors including negotiating and conforming subcontract and supply agreements with detailed input from the procurement, engineering & construction team.
Effectively manage subcontracts through all phases, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations processing, completion and close out.
Ensuring contractor's documentation, including insurance, bonds and securities are received in accordance with the contract and are safely stored.
Developing and maintaining sound professional relationships with key suppliers.
Responsible for the correct and effective post-award administration of assigned contracts including assessing, reviewing and advising applicable package managers in respect of contractor claims for variations, progress claims and extensions.
Review the contract general terms and conditions to highlight areas of risk such as ambiguities, conflicts or deviations from the scope of work. As work proceeds, make recommendations to the Commercial Manager on the mitigation of these risks; closely monitor remedial actions and recommend appropriate trade-offs.
Responsible for the implementation of appropriate mechanisms to monitor compliance with contract terms and conditions.
Responsible for the implementation of procedures to recognise and identify contract claims as they develop and provide input to the Commercial Manager to assist with the timely resolution and identification of triggers that requires the obtaining of claims and legal expertise as appropriate.
Ensure adherence to contract securities and insurance provisions and to ensure implementation of any requirements in Corporate Risk Management.
Ensure rigorous change control management during post award contract management including the development and implementation of contract variations.
Review and coordinate monthly progress claims and prepare progress payment certificates.
Manage relevant budget and expenditure.
Ensure compliance with budget and expenditure protocols and procedures.
Create purchase orders and review invoices against scope of work.
Establish strong working relationships with BCI, management team, and wider project team stakeholders.
ESSENTIAL QUALIFICATIONS AND SKILLS:
Proven ability to administer and prepare correspondence, position papers on contractual/commercial matters (Analytical and drafting skills are vital).
Highly organised and energetic team member with excellent communication skills.
Ability work with multiple stakeholders and applying time management and prioritisation skills to deliver the desired outcomes.
Previous experience in a similar Contract Advisor or Contract Administrator position within the engineering, resources or construction industry.
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