Company Secretary & Executive Support CoordinatorAmaroo Care Services is a leading provider of aged care services in Western Australia.
Our goal is to create a nurturing and inclusive environment where our residents can thrive.
We are committed to delivering the highest standards of care and supporting our team of dedicated professionals.
We are seeking an experienced and motivated Company Secretary & Executive Support Coordinator to provide comprehensive executive and administrative activities to the Chief Executive Officer and the General Management team to support the achievement of operational objectives.
Liaise effectively with staff and external stakeholders, prioritize correspondence, and draft quality documents to support executive decision-making.
This position will also oversee the reception team to ensure a high level of customer service and quality standards.
Apply now to join our team and make a meaningful difference in the lives of our residents.
About the role Provide executive, secretarial and administrative support to the Chief Executive Officer and executive teamProvide leadership and assistance to the reception/customer service team to ensure Corporate Head Office operates effectivelyProvide project management supportOrganise corporate meetings and functionsProvide comprehensive diary, administrative and secretarial support to the Chief Executive Officer and General ManagersCoordinate executive communications, including taking calls, email correspondence and interfacing with clients and drafting correspondence for the Chief Executive OfficerScheduling of Board and Committee meetings, coordinating Board events and travel requirementsProvide secretarial duties to the Board and lodgment of regulatory and other compliance documentation and maintain the membership database.Administrator for the company record management registers, electronic and paper filing, including file destructionManage relationships with key external and internal stakeholders, effectively negotiating and advocating on behalf of the organisationUphold a strict level of confidentiality and develop and sustain a level of professionalism among staff and residentsUndertake special assignments and projects as referred to by the Chief Executive Officer, ensuring completion within deadlines and achieving the required outcomesA Business Degree or relevant tertiary level qualification.Knowledge and experience in Company Secretary roles and responsibilitiesKnowledge and experience of compliance and assurance managementKnowledge of the role of the Australian Charities and Not-for-profit Commission and related legislationDemonstrated ability to take effective minutes at Board levelExperience in fostering teamwork and collaboration across functions and divisionsEffective organisational skills within time constraintsProven ability to deal with sensitive issues with initiative, tact and discretionDemonstrated experience in Teams/SharePoint environment or similar platformCurrent National Police ClearanceWhat we offer
At Amaroo Care Services, we are dedicated to supporting our employees' well-being and career progression.
We offer a range of benefits, including:
A rewarding role and competitive remuneration packageExcellent employee benefits and salary packaging optionsFlexible working arrangements where possible
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