City Of Marion | Property Officer | Leasing, Property Management, & Transactions (2370)

Position Description - Property Officer Position title: Property Officer
Position number: 1181
Classification (Level): Level 5
Department: City Development
Division: City Property
Business unit: Property & Facilities
People Leader: Team Leader Property
Direct reports: Nil
Key stakeholders: Sporting and Community Clubs, Leasees, Licensees, State Government Agencies, Maintenance Contractors, Utility providers, Business owners, Residents, Developers, Surveyors, Lawyers.
Our Purpose:
To improve our residents' quality of life; continuously, smartly, and efficiently. Six themes in our Community Vision represent the shared value and aspirations that will guide how our city develops – liveable, valuing nature, engaged, prosperous, innovative, and connected.
City of Marion Values:
Our values are critical to us as they help drive behaviours that will enable us to achieve council's vision. With the community and safety at the forefront of everything we do, the City of Marion values: Respect, Integrity, Achievement, Innovation.
Position Description:
The Property Officer is responsible for the efficient and effective management of the City of Marion leased portfolio. This includes lease/license negotiations, documentation, lease compliance (including regular inspections, invoicing, and debt management), payment and on-charging of utilities and out-goings, and the coordination of maintenance and minor works programmes for Council's leased portfolio. The position is also responsible for management of the acquisition and disposal of land, the operation of the Roads Opening and Closing functions, assessment and issuing of Permits and Authorisations under the Local Government Act, negotiating and implementing Land Management Agreements, and assisting with the management of the Community Land Register and Community Land Management Plans. The position will also be required to provide expert advice to internal stakeholders as required. Working in conjunction with the City Property Team, the Property Officer will support the organisation to achieve efficiencies and effectiveness through innovative practices, processes, and service improvements. The position requires excellent customer service skills and is required to work collaboratively with others across the organisation and with external stakeholders. This involves engagement with community groups and sporting clubs who lease Council facilities to achieve good governance and maximise the use of facilities.
Key Deliverables: Day-to-day management of leases and licences including compliance with both Lease documentation and Council Policy; implementing rent reviews and the timely serving of Notices. Preparing 'Expression of Interest' documentation; assessing lease applications in line with Council's policies and procedures; undertaking lease negotiations and the preparation and finalisation of lease documentation. Working closely with the Finance Department in the reconciliation of both statutory and utility charges; monitoring and processing of invoices including the on-charging to tenants and the provision of interest calculations in line with the Lease agreements. Debtor Management including regular reporting to the Unit Manager; Land & Property. Managing 'Tenant improvement' Landlord Approval requests including assessment of requests; preparation of Council reports (where appropriate) and inspections of works. Managing tenants 'Liquor Licence' requests together with the preparation and submission of Liquor Licence applications on behalf of Council. Undertaking property inspections to ensure compliance with lease terms and conditions. Facilitating maintenance requests from leasees, including engaging and managing contractors to ensure work is completed in a timely way and within budget. Managing the processes for the acquisition and disposal of land. Undertaking road closures and openings under the Roads Opening & Closing Act. Negotiating and implementing Land Management Agreements. Assessment and enforcement of encroachments and issuing of Authorisations and Permits under the Local Government Act 1999. Assisting with the management of the Community Land Register and Community Land Management Plans. Person Specification: Essential criteria: Advanced communication skills both written and verbal. Willing to work occasional flexible hours to meet operational requirements. Experience in a Local Government Property role or similar. A Relevant post-secondary qualification in a property or legal related field such as Certificate IV or a Certificate of Registration or Licensing Program in Property Services, or a Bachelor of Property & Real Estate. Intermediate level computer literacy using the Microsoft Office Suite and experience using property/tenancy management software. Proven knowledge and experience with demonstrated IT competence with capacity to learn new technologies and systems. Proven ability to express empathy and resilience towards internal and external customers. Demonstrated experience in managing property and or physical assets. Detailed knowledge of acquisition and disposal principles and processes. Excellent report writing skills and ability. Knowledge of the roads opening and closing process. Knowledge of implementation of easements, encumbrances and land management agreements. Experience and ability to work both independently and collaboratively within a team environment and with a large range of internal and external stakeholders. Excellent communication skills both verbal and written. Demonstrated ability to build and maintain relationships with a diverse range of stakeholders. Demonstrated skills: Demonstrated time management, prioritisation and flexibility in managing changing priorities, workloads and urgent matters with the ability to prioritise and provide a high level of customer service to all stakeholders within a pressurised environment. Maintaining strict confidentiality and displaying astuteness in a sensitive and political environment. Capacity for strategic thinking and planning. Capacity to influence and constructively work with others both internally and externally. Desirable criteria: Local Government experience in a property related role. Experience in Commercial property management and of Community and Sporting Club Assets. Knowledge of Council policies, procedures, objectives and values. Understanding of contractor management processes. Ability to understand and apply Council policies and procedures. Standard conditions: Satisfactory completion of a National Police Clearance (will be arranged by the City of Marion). Satisfactory completion of applicable Medical Assessment (will be arranged by the City of Marion). Must be either an Australian resident or possess the legal right to work in Australia, with the ability to provide documentation of a valid work visa. Comply with existing Work, Health and Safety legislation and regulation obligations and apply "Think Safe Live Well" philosophy. Embrace ethical and moral behavior and report any suspected instances of fraud and/or corruption in accordance with Fraud and Corruption Management and the Code of Conduct. The incumbent will perform other duties as required. Other conditions specific to the role:
• Must hold a valid, full (unrestricted) driver's license in accordance with South Australian requirements and is willing to drive.

#J-18808-Ljbffr