PA, EA & Secretarial (Administration & Office Support) Full time Omexom Australia, is a subsidiary of Vinci Energies. The Vinci Energies group is comprised of operations in 52 countries, 1,800 business units, 83,000 people and a $14 billion annual turnover. We offer an entire range of Engineering, Construction and Maintenance services to our customers, in Generation, Transmission, Substation, Distribution and Smart Lighting.
We have a strong commitment to health, safety and the environment and are known for our reputation of having an excellent safety record within the industry.
Role Purpose Deliver effective contract, project administration, office organisation and coordination support to the Business Unit. Proactively and collaboratively engage with the Business Unit General Manager, Project Manager and operational staff to ensure daily operations and activities align with the Business Unit's Shared Strategic Plan and goals.
Responsibilities: Provide administrative support to the Business Unit General Manager Office and depot facility administration as required, including liaising with property manager Manage phone and call out enquiries in conjunction with project manager including quick turn around Accident report calls Monitor, maintain and action as required the Business Unit inbox. Administration of BIMCity alerts and alarms to support the Project Manager Assisting the compilation of business unit reports, timesheets, Codex, subcontractor agreements, month end financial reporting, etc. Assistance with preparation of tenders, reports and submissions Support with coordination of training and maintenance of associated records Support the administration of apprentice timesheets with the Project Manager Support the booking of training activities Assist in the coordination of onboarding activities for new employees in conjunction with HR and the Project Manager Schedule business unit management meetings, record minutes and maintain action register Compile internal and client reports in conjunction with Business Unit General Manager Management of accident and variation reports for Transport Canberra City Services reports Management of Icon Water call out reports Support the administration of accounts payable and receivable Creation of promotional materials and internal communication notices Skills/Experience: Minimum school Leaving Certificate. Microsoft Office Basic, Excel, Word, Powerpoint. A current Drivers Licence. #J-18808-Ljbffr