Business Support Officer - Secretariat Unit EMPLOYMENT TYPE - Ongoing Full time
LOCATION - ACT
AFP BAND & SALARY - Band 05 ($95,010.00 - $102,927.00)
JOB REFERENCE NUMBER - 13486
This advertisement is to fill current vacancies and create a merit pool for future ongoing or non-ongoing vacancies arising over the next 12 months. What is the role? The Central Secretariat Team Member will support and maintain relationships with stakeholders, provide high-level secretariat support to the AFP's Strategic Board Framework, develop agendas in consultation with key business areas, quality assuring papers, attending meetings, preparing minutes, engaging with relevant stakeholders and managing meeting logistics, attendance, decisions and action items.
The CSU Team Member also maintains and updates relevant reference materials as required and conducts training in the use of AFP secretariat materials (such as Agenda, Committee Paper and Minute templates). As a CSU team member, you need to ensure you have a customer focus.
As a Team Member in the AFP you will also be required to contribute to the achievement of outcomes in accordance with the regulatory framework, the AFP Code of Conduct and the AFP Governance Instruments. It is expected that the successful applicant will deliver on the core responsibilities and meet any requirements of the position as outlined below.
What will you do? The Team Member Central Secretariat Unit (CSU) role contributes to effective, efficient and informed decision-making across the AFP by:
Supporting the AFP's key internal Strategic Board Framework which sets the strategic direction of the AFP, promotes effective governance and decision-making, and monitors the AFP's performance; Supporting the AFP boards and advisory forums in functioning effectively and efficiently by managing the business considered at the Board meetings, helping to shape critical papers and providing strategic advice to Chairs and teams across the AFP; Ensuring accountability for decisions made by tracking and monitoring decisions; following-up and reporting on implementation and delivery; and communicating decisions taken to affected audiences; Modelling best-practice secretariat behaviours, including promoting awareness of processes across the AFP; Cultivating the AFP's secretariat capabilities, including providing guidance and support to Business areas secretariats and users. Minimum Requirements: You must be an Australian Citizen at the time of application. A Negative Vetting 1 (Secret) security clearance or the ability to obtain one. High level of attention to detail. Excellent verbal and written communication skills. The following skills and/or experience would be highly regarded:
Possession of highly developed liaison skills. Experience in secretariat or similar services. Strong administration and organisational skills. Highly motivated and self-driven. Additional Information This role is located in Canberra and applicants are expected to be based in Canberra. Selection Criteria Organising your work, making sound decisions and achieving outcomes Communicating and working effectively with other people Applying technical knowledge, expertise and skills Application Please submit the following documents via our Jobs portal prior to the closing date and time:
Resume/CV - This will form the basis for determining your suitability against the position requirements and give the panel a clear outline of your current knowledge and qualifications along with previous experiences. Applicant pitch (maximum two pages) - Ensure your pitch tells us why you are the best fit for the role, with examples that demonstrate your capabilities addressing the selection criteria, role requirements and work level standards for the role. Only complete applications will be considered. Please review and ensure the uploaded documents are correct for this application after submitting your application. Employment Suitability Should you successfully progress from the application stage all applicants must:
Complete an Employment Suitability Questionnaire (ESQ) and provide a traffic history check and proof of Australian citizenship. Have your fingerprints taken if an offer of employment is made. Undertake mandatory drug testing for illicit drugs. Proof of a minimum of two COVID-19 vaccinations will be required if an offer of employment is made. Satisfactorily undertake a security clearance to the level specified for the position. Recruitment Process Applicants who have demonstrated their suitability for employment through their resume and application may be invited to a formal interview.
Commitment to Diversity & Inclusion At the AFP we value the different perspectives, approaches and lived experiences of our people, and recognise that our collective intelligence and diversity is what makes us stronger. As such, we encourage applications from people from all walks of life.
Contacts and Closing Information Contact Officer - Sally Fairbrother,
Contact Officer Phone: 02 51265733,
Contact Officer Email: Applications Close: 11:59pm (AEST) 23/09/2024
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