The Role
In an environment of strong teamwork and collaboration, this is a very broad role with plenty of variety. Despite this being a 12 month parental leave contract role, you will be welcomed as an integral part of the organisation. You will provide local office management to the Newcastle team as well as contributing as a shared resource in the Business Services Team. This includes, but is not limited to:
Microsoft Word document proof reading and formatting utilising advanced Microsoft Word;
Data entry and invoicing – using ERP software (Deltek Vision);
System administration and in house support;
Booking travel and coordinating equipment and supplies for consultants' field trips to remote parts of Australia;
Credit card reconciliations;
Maintaining a smooth running office including occasional errands and maintaining office supplies;
Coordinating team social events;
Participating in team meetings and contributing to the ongoing enhancement of business services;
Special projects work based on your skills and interest areas, for example marketing and social media.
This is an office-based role that supports our professional team. While primarily onsite, a work-from-home day may be possible when coordinated with the team's schedule. We also offer some flexibility to help you balance work with personal commitments.
This is a 12 month contract role commencing in January 2025, with a substantial handover period from January to approximately April 2025.
About You
Ideally from a legal, professional consulting, executive assistance or high level administration background, you will have comprehensive expertise in business services support. With intermediate to advanced Microsoft Word experience (and the opportunity to advance these skills through refresher training if required), you will be competent with ToC, Referencing, Figures and Tables.
Proficiency in software programs such as ERPs or complex CRMs, and an affinity for utilising business technology will be essential. Experience in using Deltek Vision would be an advantage. You will need to demonstrate proficiency in proof reading and professional presentation of comprehensive reports in a consistent format.
You will also need to have:
An attentive, upbeat and professional approach to administrative support;
Excellent prioritisation and time management skills;
An obsession for accuracy;
A valid drivers licence;
Residency in the Newcastle region;
A collaborative, knowledge sharing style, as these are two of our company's core characteristics;
An interest in continuous improvement and innovation.
About Us
At Australasian Groundwater and Environmental Consultants Pty Ltd (AGE), we empower informed water decisions for industry, government, and communities. We have recently celebrated 25 years of supporting the advancement and sustainability of business, communities, and our environment. We have four offices in Brisbane, Townsville, Newcastle and Perth and despite being geographically dispersed across Australia, our team works "As One". With a strong reputation for high quality work, our vision is to be recognised throughout Australia and beyond as the go-to specialists in groundwater and environmental consulting for a changing world.
Why Join AGE?
The environmental projects we manage are fulfilling and challenging. In this Business Services role, you will be an integral part of our service delivery. Our workplace culture is described by our people as supportive, respectful and inclusive. We offer sensible work hours, and a cohesive, family friendly team.
Our team enjoys a very comprehensive and attractive Employee Value Proposition (EVP), including but not limited to:
Professional development opportunities;
Competitive remuneration;
Four RDOs per year (we call this our "Tools Down Day");
A Reward and Recognition program;
Employee Assistance Program (EAP) - a confidential professional counselling service for employees and immediate family;
Flu vaccinations and annual skin checks;
An annual health and well-being allowance.
As processes and technologies evolve, you will be encouraged to remain updated on industry best practices and access training to enhance your skills. This may include learning new software tools, attending workshops to support your professional growth.
There is potential for extension of this contract depending on the business needs at that time and the suitability of the candidate's performance and competency.
We are seeking applicants located in Newcastle who are able to work onsite in our Hamilton office.
Please send your CV and a cover letter to Susan Leon, via the relevant link.
Expressions of interest will be accepted until the expiry of this advertisement and we will get in touch with all candidates within 5 working days after receipt of your application.
We thank recruitment agencies for their interest however, AGE Consultants and Susan Leon do not wish to be contacted regarding this campaign.
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