Business Manager Es 2-6

Job type: Full time / From 13/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Executive Management
Reference: 1456617
Selection CriteriaSC1 Demonstrated exceptional written and verbal communication skills and high-level interpersonal skills with an ability to relate effectively and sensitively with staff, College council, students, parents, external providers and the wider school community.
SC2 Demonstrated knowledge and experience in respect to human resources and financial management record systems. This will include Student Resource Package, Recruitment, eduPay, CASES21 Administration and Finance, Compass and Early childhood systems including KIM, PRODA, QikKids and ACECQA.
SC3 Demonstrated capacity to contribute collaboratively to high level teamwork, decision making and innovative practices that will drive College improvement and involve all members of the College community.
SC4 Demonstrated ability to implement changes in systems, processes and structures in a timely and contextualised manner
SC5 Demonstrated understanding of complex compliance, finance and reporting associated with operating an Our Place site.
SC6 A commitment to ongoing professional learning to enable development skills, expertise and professional capacity for both self and others.
RoleDoveton College clearly identifies and acknowledges the role of the Business Manager professional in the current changing and evolving educational landscape. The person in this role operates as a member of the Leadership team to support the facilitation and implementation of the School Strategic Plan for continued school improvement and outstanding student outcomes. The ability to lead and manage change, the delivery, evaluation and improvement of services and the effective and efficient provision of resources to implement the decisions of the Principal and College Council is a requirement of this role. A clear understanding of compliance with regulatory and legislative requirements and Department of Education and Training (DET) policies and procedures and Department of Early Childhood policies and procedures is essential in the provision of timely and appropriate advice to the Executive to enable informed decisions relating to the management of the whole school. The deployment and management of school resources, financial and human resources (HR) to increase the quality of the staff working environment and the learning experience of the students forms the core focus of this role. The Doveton College Business Manager is an Executive representative of the school to both internal and external stakeholders and the wider school community.
The Business Manager reports directly to the Principal.
Additional attendance requirement for this position is 30 days.
ResponsibilitiesWork cooperatively with the Principal and other members of the Executive team to provide a range of services to support the goals, values and behaviours of the College, the Department of Education and Training (DE) and the Department of Education Early Childhood and Our Place.Provide leadership, management and support to identify and deliver school level accountability and compliance requirementsLead and manage the implementation of best practice relating to school financial management activities, Early childhood and Kindergarten funding activities, administrative requirements, the College's HR and staffing including central and local payrollLead, manage and support the Education Support administration staff including the development of individual roles, management of the PDP process and the implementation of relevant professional learning and development programsMaintain and encourage a strong ES team culture and an inclusive whole staff identityManage the implementation of procurement and contracts considering DET requirements and legal obligations, for example, insurance, purchasing thresholds, user agreementsDevelop and maintain relationships with key internal and external stakeholders and the wider school communityManage revenue raising opportunities and acquittal accountabilities including, Philanthropic Funding, Child Care Subsidy and all associated grants, the hiring of college premises, canteen, fundraising, grantsAccess appropriate professional learning to enhance personal performanceOther duties as assigned by the Principal.KEY ACCOUNTABILITIES AND ACTIVITIES FINANCE Governance College Council Finance subcommittee memberUnderstand and implement a framework of good financial governanceImplement effective, efficient and ethical financial management and budgeting processes incorporating best practiceDevelop and manage best practice in the management of regulatory compliance (eg ATO, FBT, CCS, Kindergarten Funding)Budgeting Provide informed advice and guidance to the Principal in relation to SRP budgets utilising SRP planner toolsIn consultation with the Principal and other internal and external stakeholders, develop the annual school cash budgetMonitor, manage and report on revenue and expenditure against cash budget projectionsProvide support to families experiencing financial hardshipChange Management Work with the Principal and other Executive team members to implement change within the College, keeping within financial budgets and adhering to best practice to facilitate effective decision making to achieve the College's outcomesDevelop tools and guidelines to monitor and continuously improve financial processes and proceduresIdentify, evaluate, prioritise and communicate potential financial risks to stakeholdersImplement new department initiatives and programsCoordinate and lead projects within the school ensuring adherence to risk management processes.Early Learning Centre Manage the finances of the ELC including Kindergarten Funding and Child Care SubsidyManage the administration of the ELC software packages including financial, enrolments and compliance.Liaise with DET, DESE, ACECQA and other bodies in relation to the management of the ELC.HUMAN RESOURCES Relationship Management Leadership team memberEmpower others by investing them with the authority and latitude to accomplish tasksBuild and maintain effective working relationships with internal and external stakeholders, eg members of College Council, Early Learning Centre, Our Place, DE representatives, partners and school staff, etc.Effectively share ideas, thoughts and information to support outcomesProactively address issues and concerns in an empathetic and sensitive manner, focusing on finding solutions and outcomesProvide support through timely resolution of work - related issuesMaintain confidentiality and support others to do the right thingES Administrative Team Lead the admin ES team to support team goals, fostering collaboration and an environment of mutual trust and respectDevelop and implement relevant professional learning for the ES teamProvide performance feedback and conduct performance appraisals for ES staff ensuring staff have clearly defined roles and performance expectationsManagement and oversight of the Information Technology contractorsIn collaboration with the Principal, undertake the administration of staff recruitment, employment and selection to meet workforce needsProvide high level expertise in the management of HR including, but not limited to, eduPay, WorkCover and RTW policy and processesProvide informed advice and guidance to staff in relation to HR areas, ensuring best practice is followedDevelop a range of HR strategies to administer HR operations with the schoolDevelop SRP workforce budget planning to assist the Principal in decision makingRESOURCE MANAGEMENT Facilities College Council Facilities subcommittee memberManage facilities across the CollegeProvide knowledge and advice regarding tender /contract processes for external supply of services and/or equipment, including facilities hireEnsure sound financial management of SMP (Schools Maintenance Program), ESM (Essential Services Management), OHSMS within budget guidelinesResponsible for OHS and Emergency ManagementSupport the implementation and management of DET procurement processesManage the implementation and procurement of services in relation to Commonwealth and State funding for the Early Learning CentreCAPABILITIES Excellent people management skills, focusing on supportive leadership and the ability to build relationships to facilitate the achievement of mutual objectivesDemonstrated knowledge of the various personnel agreements and conditions of work across varying sectors of the CollegeSound knowledge of Workcover and Return to work managementAdvanced forward planning and organisational skills with problem solving capabilitiesFlexibility and resilience – ability to adapt approach to meet different situationsPersonal initiative and accountability – willingness to seek innovative solutions and challenge the status quoEffective leadership in change management - sees opportunities for synergy and integration to provide more efficient outcomes out of fewer resources and simplify complex processesStakeholder and people management skills – ability to deal with competing priorities, challenges and conflictSound knowledge of school, ELC DET, DESE, ACEQA and DEEWR policies relating to finance, administration, facilities and human resources managementProficient administrative management and relevant ICT (Office 365) skillsExtensive knowledge of school systems (CASES21/eduPay/eduSafe/PSDMS/AIMS/SRP, PRODA, KIM, Quikkids and other relevant DET & DESE applications) Demonstrated financial expertiseDemonstrated Human Resource management expertiseOperational and technical knowledge of accounting and HR software and Early Childhood financial software used by Doveton college is a requirementModels strong public sector values and professional ethics – commitment to promoting school vision and culture.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar.
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Please ensure that your application includes:
A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)A section addressing the selection criteria and the requirements for application under the Who May Apply sectionNames and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.
Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website.Location ProfileDoveton College is a unique, diverse and vibrant learning community. It is unlike any other educational setting in Australia. Located in the south eastern suburbs of Melbourne, Doveton College resides in one of the most disadvantaged metropolitan regions of Australia.
In 2009, the Colman Foundation approached the Victorian Government with a desire to become directly involved in the education of young people who come from a background of disadvantage, including high migrant and refugee groups. Based upon the success of this partnership and the Doveton model, Doveton College has become the lighthouse for Our Place - an organisation that supports the implementation of this community based, inclusive model across 10 sites in Victoria. All Our Place sites have the goal of changing the life opportunities of young people by supporting families and communities to access education, health and wrap around services with the school at the centre of the services.
Doveton College is complex in its operation; it seeks to support, foster and develop opportunities for all members of the Doveton Community including children, young people, and adults. The focus is on providing high quality teaching and learning programs across the 0 - 15 range with additional learning opportunities for parents and the wider community members. It provides a wide range of wrap-around educational and allied health support for Baby College, Maternal and Child Health services, and Adult Learning opportunities. Early Learning has been accredited as a Centre of Excellence operating a long day setting, with a focus on intentional learning through explicit teaching in a structured learning environment.
The College is a vibrant learning hub with approximately 100 children in the Early Learning Centre, more than 600 students in Foundation to Year 9, 150 involved in play groups, 70 regular volunteers and 150 participants in adult education courses. Each week students from Foundation to Year 9 participate in the Doveton Engagement and Enrichment Program (DEEP) which operates as an extension to the school day and includes sports, performance, technology and artistic programs.
In addition to a large, multidisciplinary wellbeing team the College manages a broad range of co-located services to support children and families, including paediatrician, GP, speech therapists, occupational therapists, counsellors, Maternal Child Health services and many more.
The community expectation is that the College will provide a safe and secure environment where the individual student can learn and develop to their full potential. In the school setting, high quality teaching and learning is non-negotiable. All staff are expected to commit to driving this agenda by their professionalism and dedication to the Doveton College mission of vision. The Doveton College vision is clear and is based on the belief that every child will succeed. There is a commitment to:
student growth in their learning;empowering all our children and young people to be creative, curious, to explore, and discover - to strive and to excel;a rigorous and dynamic curricula to meet the needs and promote the growth of every child and young person;a strong learning culture and team approach based on the values of respect and tolerance, high achievement and excellence, engagement, participation and leadership;the belief that learning occurs in partnership with parents and the support of the community.
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