Business Manager Es 1-4 Ongoing

Location: Melbourne | Southern Metropolitan
Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Executive Management
Reference: 1448212
Location ProfileEstablished over 150 years ago in 1865, Glen Iris Primary School, affectionately known as GIPS, is a family and community-oriented school serving families in Glen Iris and the surrounding areas. In 2024, our enrolment is 390 children and 18 classes. Our highly motivated and professional staff members provide an engaging and caring education that fosters a love of learning and encourages individuals to excel.
We have a deeply embedded pedagogical model from Prep to Year 6. We start our lessons with a hook or positive primer to help students engage with the learning. Then, we do explicit teaching of a skill or strategy. As students move off to differentiated work, teachers differentiate by working with small groups and then conferencing one to one with students before bringing students back to reflect at the end of class. This consistent, predictable routine is embedded across all classes and year level groups. In 2025, our specialist classes will include Visual Arts, Performing Arts, Physical Education, STEM Design Thinking, and Spanish.
Data drives everything here at GIPS so we can continually measure the progress of our students. We spend dedicated time during PLCs analysing all student data and then discussing in teams how that data will impact our explicit teaching, small group instruction, and one to one conferencing. We place great emphasis on reading, writing and mathematics at GIPS. Our motto is "Aim High", and thus we have very high expectations for our learners and their developmental growth.
Wellbeing is embedded into learning because safe, happy, and healthy children learn better. At GIPS, we use a range of wellbeing tools to support our students to learn the skills and strategies they need to have positive mental health including the Resilience Project, the Berry Street Education Model, Life Education, Buddies, and Respectful Relationships. These programs help our students build and maintain harmonious relationships. Our shared school values - Empathy, Honesty, Resilience, Gratitude and Respect - are central to our community.
Staff at our school are exhilarated about education and improvement, as we are constantly learning and growing. There is a strong sense of community at GIPS, and we are seeking teachers who are passionate about working on teams, have high expectations for all learners, and value the integration of learning and wellbeing.
This position commences at the start of the 2025 school year. Time fraction is negotiable.
Questions can be directed to the school principal, Maddie Witter.
Selection CriteriaSC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.
SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4 High level organizational skills, including the capacity to prioritise work flows.
SC5 High level written and verbal communication skills.
RoleA Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
ResponsibilitiesFinance Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.Prepare funding submissions for the leadership team and school council.Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.Administer government grants and other school income.Manage fundraising activities.General Administration Manage the front office team.Ensure the provision of a range of administrative support functions for the Principal and teaching staff.Provide administrative support to external service providers as required.Manage the processing of student admissions, registrations, enrolments and transfers.Provide required level of administrative support for school events, functions and projects.Implement induction programs for new staff, volunteers and other workers to the school.Human Resources Research, plan and prepare development programs for support staff.Manage recruitment procedures.Provide authoritative advice to the leadership team on support structures and work practices.Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.Manage procedures relating to employee relations issues.Assist in the development of human resource planning.Manage School Resources Coordinate the use and maintenance of school buildings and equipment.Liaise and negotiate with service providers in respect to the cost and quality of services.Supervise the delivery of contracted services.Manage the development and collection of resource material at the school.Manage the school's OHS.Draft reports and make recommendations on operational issues.Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.Develop techniques and procedures that will affect work practices beyond the workplace.Manage a technical program with a broad scope across the school.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment-free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.
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