Fixed Term Contract – Up to Full-Time 76 hours per fortnight
For further information about this role, please contact Nickola Allan CEO or David Edwards, Executive Director Infrastructure, Technology & Experience on 03 5461 0301 or via email.
MDHS is looking for a dynamic and experienced Administration Officer to join our team. As the Project Administration Officer, you will be responsible for supporting the organisation's transition to the new $115 million Maryborough Hospital.
Working closely with the Executive Director and Projects team, you will be responsible for project documentation, reporting, meeting scheduling, secretariat, and ad hoc project delivery.
The ideal candidate for this role will have a proven track record working in a complex and stakeholder-centric environment with demonstrated administration skills and experience in a health context. If you are a results-driven individual who thrives in a fast-paced and challenging environment, we encourage you to apply for this exciting position today.
Key Responsibilities
Engage with Victorian Health Building Authority (VHBA), Executive and Management teams to build effective relationships to deliver to their needs. Support the Hospital Redevelopment transition and go-live activities to deliver a smooth move. Schedule and provide secretariat support to user, change champion, working group, training/education meetings in line with organisational requirements and the hospital redevelopment timelines. Support the collation of regular and ad-hoc reports on project-related matters, including activities and critical project milestones, in line with VHBA and MDHS standards. Assist in the development of documentation to communicate to internal and external stakeholders. Ensure all project documentation, including invoice checking and processing, is appropriately and accurately recorded. Provide confidential, quality, and efficient executive assistance and support to the Executive Director and Team. Maintain effective communication and interpersonal relationships across a range of internal and external stakeholders. Maintain excellent standards of customer service and administration within the project and in a high-pressure work environment requiring tact, judgement, and discretion. Key Selection Criteria
Qualifications / Experience
Administrative support experience in a corporate or health services environment. Specialist Expertise
Recent experience supporting health or project administration in a complex and stakeholder-centric environment. Strong organisational skills with attention to detail and ability to manage multiple priorities. Highly developed writing skills with the ability to review papers and other documentation efficiently. Sound understanding of the importance of confidentiality and proven discretion in the handling of sensitive and confidential matters. Ability to prioritise work effectively and meet required deadlines and schedules with minimal supervision in an environment with multiple demands. Well-developed time management skills to plan, organise, and prioritise work for self and senior management in an environment with multiple demands. Exceptional customer service capabilities with the ability to troubleshoot methodically and escalate incidents when appropriate to meet business objectives. Personal Qualities
Demonstrated well-developed interpersonal, written, and oral communication skills including the ability to interact effectively with stakeholders and foster good relations, obtain feedback, and ensure ongoing co-operation. Ability to be flexible with changing priorities and demonstrate initiative. Planning and organisational skills, with the ability to develop, improve and maintain office systems and processes, including a keen eye for detail. Applications are to include:
Resume Covering Letter addressing the Key Selection Criteria, available in the Position Description on the position advertisement. MDHS is an equal opportunity employer. Appointments are subject to a satisfactory National Police Check and a Working with Children Check. NDIS Workers Screening will be required for workers identified as working within a risk-assessed role.
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