About us : ACE Recycling Group is a leading recycler in Australia, accredited under the Commonwealth National Product Stewardship Scheme for TVs and Computers (NTCRS), with full ISO 9001 / 14001, AS / NZS 5377, and R2v3 certifications. With our 6 nationwide recycling facilities in Sydney, Newcastle, Melbourne, and Brisbane, we are dedicated to making a positive impact on the environment and promoting sustainable practices. Be part of Australia's recycling leader. Join our team to drive a greener future!
Job Title : Office Administrator
Position Overview : We are seeking a solution-oriented Office Administrator to handle administrative, accounting, and logistics tasks, including record-keeping, financial reporting, and managing accounts. The ideal candidate will be detail-oriented, organised, and able to multitask in a fast-paced environment.
Job description : Record keeping and reporting : Manage monthly inward recording Prepare and deliver external customer reports Handle monthly invoicing and financial reporting General Administration : Oversee general office tasks, including managing phone calls, emails, and correspondence. Respond to customer and supplier queries and provide information as needed. Coordinate with various departments to provide operational support and ensure smooth daily operations. Work closely with the operations team to arrange daily work schedules and confirm delivery timelines. Assist with scheduling appointments, meetings, and travel arrangements. Support warehouse operations by managing services such as general waste, metal bin recycling, and gas supply. Perform general administrative tasks on an as-required basis. Logistic Coordination : Coordinate the logistics of incoming and outgoing shipments, ensuring accurate documentation and timely delivery. Collaborate with suppliers, freight forwarders, and internal teams to manage and track shipments and deliveries. Assist the logistics team in arranging freight for internal transfers and external collections. Manage daily delivery and collection bookings. Accounting : Process accounts payable and receivable. Verify and record invoices using MYOB accounting software. Prepare weekly payment schedules and ensure timely reconciliation of accounts with the general ledger. Perform bank reconciliations and respond to queries related to accounts receivable and payable. Qualification and experience : Minimum 1 year experience in administration, accounting, or a similar role. Strong proficiency in MYOB or similar accounting software. Experience with payroll processing is highly desirable. Exceptional organisational and multitasking skills, with a keen eye for detail. Experience in logistics coordination or operations support is an advantage. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, and Outlook). Ability to work independently and collaboratively in a team environment. Tertiary qualifications in business administration, accounting, or a related field are preferred but not mandatory. What We Expect from You : A Mandarin speaker is preferred. A proactive and solution-oriented mindset. A high level of professionalism and ability to handle confidential information. Strong interpersonal skills to liaise effectively with internal teams, suppliers, and clients. Adaptability and willingness to take on varied responsibilities in a growing business. Good attention to detail and reliability in ensuring accuracy of data. Works unsupervised, shows initiative and self-directed approach to managing competing deadlines and problem solving. Job Type : Full time role Monday-Friday 08:00 am-04:00 pm
Contract length : 12 months
Pay : $50,000.00 – $57,000.00 per year
Schedule :
Day shift Monday to Friday Supplementary Pay : Annual bonus Performance bonus Experience : Payroll : 1 year (Preferred) Administration : 1 year (Preferred) Accounting : 1 year (Preferred) Microsoft Excel : 1 year (Preferred) MYOB : 1 year (Preferred) Language : Mandarin (Preferred) Work Authorisation : Australia (Required) Work Location : In person
Expected Start Date : 02/01/2025
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