Administrative Assistant 2Board of County Commissioners - Clermont CountyPay Range 14: $19.31/hr - $22.95/hrUnclassified PositionFLSA Non-ExemptFull Time, Monday - Friday 8:00 AM - 4:30 PMClermont County offers a great benefits package to its full-time employees including, but not limited to:
Paid Holidays - 11 days per yearPaid Sick Leave - 15 days per year with unlimited carryover of unused daysPaid Vacation – up to 5 weeks with 25 years of servicePaid Personal Leave – up to 3 days per yearTuition Reimbursement ProgramStudent Loan Forgiveness – Public service employees may be eligible for student loan forgiveness through the Public Service Loan Forgiveness (PSLF) ProgramHealth, Dental and Vision Insurance (single to family plan options to fit your needs)Life Insurance - $25,000 at no cost to employee; option to purchase supplemental coverage for self and spouse/child(ren)Long-term Disability – at no cost to employeeOhio Public Employee Retirement System - Employees contribute 10% of salary and employer contributes 14%.
(Employees do not pay federal social security tax from income; all contributions go directly towards OPERS.
)Supplemental Deferred Compensation Plans – employees may contribute to tax-deferred supplemental retirement accounts.Minimum Qualifications:High school education or GED equivalent.
Familiar with office practices and procedures and government structure and processes.
Must possess excellent communications skills.
This position requires a high degree of confidentiality and strong interpersonal skills.
Ability to communicate effectively and solve complex problems.
Strong skills in planning, budgeting, coordinating, and executing projects.
Demonstrated experience writing accurate and concise electronic communications, meeting minutes, business letters, reports and memorandums.
Demonstrated experience initiating projects with little or no supervision and using sound judgement and independent decision making to see projects through to a satisfactory conclusion.
Ability to prepare, implement, monitor and report on the office budget to ensure fiscal accountability.
Demonstrated experience utilizing a personal computer with proficiency in MS Windows and MS Office software applications.
Duties are performed seated, standing, or walking at will.
Job requires no more than normal physical abilities such as visual and hearing acuity.
Work is performed in a standard office setting with adequate lighting, heating and ventilation.
Establishes and monitors procedures for record keeping and ensures that filing systems are maintained and current.
Analyzes and monitors internal processes and implements procedural and policy changes as needed to improve operational efficiency.
Handles confidential information related to county operations and employees and interacts with all levels of county personnel including management.
Monitors and maintains office supply inventory and reviews and approves office supply acquisitions.
Manages or prepares and tracks responses to inquiries and records requests and determines the appropriate action for non-routine situations.
Manages the Clermont Cares program including coordination of responses with applicable departments/agencies.
Prepares the BCC Budget and appropriation request.
Manages department's appropriation including processing of payroll, travel & training requests, obtaining purchase orders, processing monthly invoices and pay-ins, maintaining current appropriation balances, and providing financial reports as needed.
Serves as back-up to the Executive Assistant 2 position.
Maintains current knowledge of all aspects of the BCC Office including current and proposed projects, programs, and procedures.
Tracks to completion incoming correspondence, proposals, projects, bids, routine and non-routine documents submitted for evaluation by BCC and Administration.
Manages all necessary and appropriate information essential to the efficient operation of the BCC office.
Prepares and coordinates proclamations/certificates, letters of support and related items for BCC action.
Monitors and coordinates Board appointments and applications; forwards applications and recommendations to Clerk of the Board; maintains data in the Board Appointment Management System.
Maintains the Agenda Database and communicates with ISD to correct technical issues and resolve complaints.
Maintains BCC website calendar, Board calendar and BCC staff calendar.
Works alone or with other persons in short or long-term team projects to resolve problems or conflicts in any area of county operations or to complete assigned projects at the direction of the Board, County Administrator or Assistant County Administrator.
Participates in cross-training and maintains proficiency in area of cross-training as necessary.
New and other related duties as assigned.
Reports safety/risk management issues to immediate supervisor.
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