Administrative Assistants (Administration & Office Support) Contract/Temp Base AdministratorBunbury, Western Australia
Reach Beyond! CHC Helicopter is a leader in the provision of helicopter support to the offshore energy market, search & rescue, and government departments, as well as organizations requiring helicopter maintenance, repair, and overhaul services through its Heli-One division. For more than 75 years, CHC Helicopter has provided safe, reliable, and cost-effective helicopter services in some of the most remote and challenging environments around the world. Our dedication to safety and reputation for quality and innovation help our customers reach beyond what they thought possible.
Role SummaryWe are looking to appoint a suitably experienced individual to fill the twelve (12) month Fixed Term position of Base Administrator at CHC Bunbury operations. Reporting to the Base Manager, this vital role is responsible for the efficient administrative coordination of CHC operations including support to our client.
Key Responsibilities Monitor and assist with Safety, Security and Quality in accordance with the JMS, Safety Management System, Base Operating Procedures, Local Airport and Environmental Regulations, Customer, and Industry Standards.Prepare, organise, and take minutes for monthly meetings.Prepare, organise and document quarterly base safety exercises.In consultation with the client, maintain base safety schedule checks on all safety equipment.Attend to visitor access control and administer ASIC passes for visitors & contractors.Conduct Base Safety Inductions for staff and contractors.Manage communication protocols, processes and content with customers, other company locations, staff, vendors and local service providers and authorities.Prepare customer and company operational reports and manage underlying documentation and data.Maintain supervision and maintenance of base operational vehicle, including proper vehicle utilisation and monitoring of vehicle log.Oversee critical care paramedic flight role equipment.Prepare prompt and accurate invoicing reports for contractors and customers.Coordinate accommodation and company transport requirements.Arrange local supply requirements and payments through base account.Coordinate base facilities management and maintenance.Receipt and dispatch of goods.Maintain base petty cash.Conduct internal audits.Management of remote/ regional fuel caches.Provide other general administrative duties as required.Qualifications, Skills & Attributes Experienced in a similar role is preferred but not essential.Strong organisational and time management skills.Competent computer skills especially with Microsoft Office Suite.Strong communication and interpersonal skills.The ability to work autonomously and under supervision.Ability to work collaboratively across teams.Demonstrate a positive, flexible, and adaptable approach.Aviation experience will be viewed favourably.At CHC we believe a diverse workforce makes us stronger. We want our people to be proud of who they are and where they come from. We will support our colleagues to work safely together, take care of each other and feel empowered and valued in sharing ideas as we create an organisation where we celebrate our differences. Our commitment to maintaining and growing a diverse and inclusive workforce where everyone can achieve their full potential, will ensure a strong and sustainable future for everyone.
We welcome and encourage applications from Aboriginal and Torres Strait Islander people, all genders, the LGBTI+ community, mature workers, people with disabilities and people from diverse backgrounds.
We reserve the right to close this advertisement or start interviewing suitable perspective applicants without waiting for the full 30-day advertising period to end. Therefore, we urge suitable applicants to submit their application as soon as possible. We reserve the right to contact only shortlisted candidates.
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