Ausgrid | Board & Committee Coordinator

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Lead all aspects of Board & Committee administration, operations and logistics Permanent Full Time | Starting from $115,347 + 15.5% Super (increase to 16% Super in 2025) Enjoy a fortnightly 'Rostered Day Off' in support of work life balance As part of our purpose of making electricity accessible for all, Ausgrid is on an exciting, renewables transformation journey and now is the time to be a part of something big.
We are proud to service Australia's east coast, as a leading business in energy distribution, delivering a safe and reliable electricity supply to more than 1.8 million homes – that's over four million Australians relying on us every day.

Our vision is simple; for our communities to have the power in a resilient, affordable and sustainable future.

We take pride in knowing that the work we collectively achieve today, will transform the world tomorrow.
We value a culture of working and living safely, being customer focused, commercially minded, collaborative, honest, accountable, and respectful.
Our values are not just initiatives driven by leaders; they define the way we work.

Your new role
This dynamic and impactful role places you at the heart of Board and Committee operations, where you'll coordinate calendars, schedules and meetings, ensuring seamless planning and high-quality execution.
Supporting the Company Secretary and Deputy Company Secretary, your role is pivotal in the team's preparation and circulation of meeting papers through Diligent Boardbooks, while maintaining comprehensive records of meetings, decisions and action items.

Take ownership of maintaining statutory books, including registers of owners, Directors, and Officers and ensuring timely and accurate statutory filings with ASIC.
By administering the Corporate Governance Framework, you will ensure vital governance documents like Board Policies and Charters remain updated and accessible.
Acting as the go-to liaison for a broad range of stakeholders, you'll facilitate effective communication and collaboration while supporting statutory records for audit inquiries.

You will provide invaluable Company Secretariat support, preparing reports and materials for meetings and events, and assisting in tracking and monitoring action items to ensure nothing falls through the cracks.
As an administrator for the Diligent portal, you will keep processes streamlined and efficient.
Beyond maintaining systems, your role is pivotal in proactively innovating and enhancing Company Secretariat procedures for continuous improvement.

You will support the onboarding of new Board and Committee members, creating seamless orientation experiences and maintaining essential resources in the Diligent Resource Centre.
You'll also contribute to Ausgrid's compliance with legislative requirements, ensuring best practices are upheld at every step.
Additionally, you will coordinate logistics for Board and Committee meetings and events, from standing meetings to offsites, managing venues and coordinating Ausgrid sites, catering and other logistics to deliver exceptional experiences.

This role offers a unique opportunity to engage in governance, foster collaboration, and drive operational excellence within a high-impact environment.

Spark our interest!

Our hiring decisions are not only based on your experience and skills, but your passion, attitude, and alignment to our core values.

As a Board & Committee Coordinator, you will bring a solid foundation of administrative qualifications obtained through TAFE, the Governance Institute of Australia or a higher education institution.
Your role will leverage your strong organisational and time-management skills, enabling you to manage multiple priorities effectively while maintaining high standards of accuracy and efficiency.

Exceptional professional written and verbal communication abilities are essential, along with a keen attention to detail and a mature demeanor.
These qualities will ensure the creation of clear, concise, and high-quality documentation while fostering effective collaboration with key stakeholders.

Proficiency in office software, including the Microsoft Office Suite, Google Workspace, Diligent (or equivalent portal), and other meeting management tools, is critical for success in this role.

The successful candidate will have experience with governance practices and board operations, giving you the ability to navigate the intricacies of this environment with confidence.
Your maturity and ability to build and manage relationships will be complemented by your capacity to handle confidential information with absolute trust and discretion, a key aspect of this position.

Demonstrated problem-solving skills will allow you to address challenges proactively and effectively, ensuring smooth operations and support for Board and Committee activities.
This combination of skills and experience will make you a strong contributor to the organisation's governance and administrative excellence.

Grow with Ausgrid
To continue building on our rich heritage, we actively invest in our people's development through secondments, onsite training, mentoring circles, e-learning and study assistance.

It is through our investment in our people that the average tenure across the business is 14 years and our current turnover is sitting at a market competitive rate of just 3.9%.

Ausgrid perks
Revel in more than just a competitive salary!
Our employees enjoy a dynamic range of market leading support and safety services, wellbeing programs, corporate discounts, and flexibility arrangements in many forms.

Our people are paramount to the continued success of Ausgrid, therefore celebrating great work is important to us!
It's not just the big wins that count, we have provided our employees the opportunity to applaud peer successes daily through our Amped Recognition Program.
But let's not forget the major milestones!
For those ready to exceed expectations, anticipate a nomination for a CEO award at our formal end of year Award gala.

Belonging at Ausgrid
At Ausgrid, we are powered by diversity.
Our customers come from all walks of life, and so do we!
We are committed to creating a diverse, respectful, and inclusive workforce, and encourage applications from various backgrounds, including Aboriginal and/or Torres Strait Islander peoples, individuals with disability, people from culturally diverse backgrounds, and members of the LGBTQIA+ community.

If you require support with your application/reasonable adjustments for the interview process, please reach out to our dedicated Talent team -
Application close date: 4 February 2025 (this date is subject to early closure)
Applicants must have full Australian work rights to apply.

Join us in shaping a diverse and inclusive workforce where everyone can thrive.

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