· Provide administrative support to executives or management team members, including scheduling appointments, managing calendars, and organizing meetings.
· Handle incoming calls, emails, and correspondence, and respond or redirect them as necessary.
· Prepare and distribute memos, letters, reports, and other documents.
· Maintain office filing systems, both electronic and physical, ensuring documents are organized and easily accessible.
· Order office supplies and equipment, and maintain inventory levels.
· Coordinate office maintenance and repairs as needed.
· Arrange travel accommodations and itineraries for executives or staff, including flights, accommodations, and transportation.
· Prepare travel expense reports and reconcile expenses upon return.
· Coordinate and schedule meetings, conferences, and appointments.
· Prepare meeting agendas, take minutes, and distribute meeting materials as required.
· Greet and assist visitors, clients, and stakeholders professionally and courteously.
· Serve as a point of contact for external parties, handling inquiries and providing information as needed.
· Proofread documents for accuracy and consistency, and ensure adherence to company standards and formatting guidelines.
· Maintain strict confidentiality of sensitive information and documents.
· Handle confidential and proprietary information with discretion and integrity.
· Facilitate communication between executives, staff members, clients, and external contacts.
· Relay messages and instructions accurately and promptly.
Job Requirements: · Diploma Holder
· Minimum 5-8 years' experience in an administrative or secretarial role.
· Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
· Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
· Strong written and verbal communication skills, with the ability to communicate effectively with individuals at all levels of the organization.
· High level of attention to detail and accuracy in completing tasks and handling documentation.
· Professional demeanour and interpersonal skills, with the ability to interact with a diverse range of people in a courteous and friendly manner.
· Ability to adapt to changing priorities and work in a fast-paced environment.
· Commitment to maintaining confidentiality and discretion in handling sensitive information and documents.
· Ability to work effectively both independently and as part of a team, collaborating with colleagues to achieve common goals.
· Possess Australian PR permanent residency.
· Proficient in both English and Mandarin.
Pacific Financial & Investment Pty Ltd is an equal opportunity employer and welcomes applications from all qualified candidates. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
Dental insurance Health insurance Schedule:
8 hour shift Supplementary Pay:
Performance bonus Experience:
Administration: 8 years (Preferred) Work Authorisation:
Australia (Required) Work Location: In person
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