Job Title: Assistant Project Administrator – Designation Administrative Officer 3 Agency: Department of Infrastructure, Work unit Project Administration, Building Services, Planning and Logistics Infrastructure, Investment and Contracts Job Type: Full time Duration: Ongoing Salary: $66,773 - $71,746 Location: Palmerston Position Number: 24272 RTF 304749 Closing Date: 22/09/2024 Contact Officer: Tahnee Baehensich on 08 8999 4503 or About the Agency: Application Process: Applications must include a one-page summary about you, a detailed resume, and copies of your tertiary qualifications.
Inclusion and Diversity: The NTPS values diversity and encourages people from all diversity groups to apply for vacancies.
Reasonable workplace adjustments will be made for applicants with disabilities.
Primary Objective: Provide an Urgent Minor Repair service, undertake basic project administration support services, and provide high-level general administration assistance and support to the Project Administration Team.
Context Statement: The Project Administration team provides project and contract administration services to support the delivery of infrastructure projects for the NTG, assisting IIC to meet its targets by managing contract documentation, payments, variations, project updates, reports, and all administrative aspects of project delivery.
Key Duties and Responsibilities: Provide an urgent minor repairs service to client agencies.
Process Contractor payments.
Prepare accurate and timely reports such as monthly repetitive maintenance and contractor performance.
Provide a high level of administrative assistance and support to the Unit to ensure the Unit's strategic objectives are met.
Foster a positive workplace culture through exemplary practices and role modelling behaviour.
Selection Criteria: Essential: Knowledge of project, contract administration practices, principles, and repairs and maintenance cycles.
Knowledge of project management software programs and databases and other office-based software.
A good understanding of technical terminology and language used with the construction of building infrastructure.
Sound oral, written communication and interpersonal skills with the ability to communicate across all levels with various stakeholders and to communicate clearly across cultural and professional boundaries.
Experience with preparing reports and business documentation.
Experience in general office processes including accounts payable with high level attention to detail and accuracy.
Experience providing high standards of customer service.
Desirable: Experience in a construction or built assets organisation and in project and contract administration.
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