Job Description Agency: Department of Infrastructure, Planning Work Unit: Alice Springs Project Administration and Logistics Job Title: Assistant Project Administrator Designation: Administrative Officer 3 Job Type: Full Time Duration: Ongoing Salary: $66,773 - $71,746 Location: Alice Springs Position Number: 11090 RTF 305062 Closing Date: 29/09/2024 Contact Officer: Craig Catchlove on 08 8951 5343 or About the Agency: Application Process: Apply online at this link.
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS.
Inclusion and Diversity: The NTPS values diversity and encourages people from all diversity groups to apply for vacancies.
Reasonable workplace adjustments are available for applicants with disabilities.
For more information about applying for this position and the merit process, please visit the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy.
Primary Objective: Provide administrative support to the Civil team, undertake basic Project Administration roles, and provide general administrative assistance to other Project Administration staff and Project Officers.
Key Duties and Responsibilities: Receive calls and emails from client agencies for urgent minor repairs to civil and building assets, determine appropriate response and allocate job to relevant contractor.
Process and respond to enquiries on contractor payments.
Input data and run reports from an Asset Management System.
Under the guidance of more experienced staff, undertake basic project and contract administration roles to assist Project Administrators.
Provide general administrative support to the unit or region.
Selection Criteria: Essential: Good skills in maintaining data integrity with thoroughness, attention to detail, and accuracy.
High standard of client focus with the ability to prioritise workloads, remain calm under pressure, and effectively manage time to achieve multiple deadlines.
Good oral communication and interpersonal skills to deal with client requests and contractor enquiries as well as liaising with Project Managers and Officers and other team members.
Writing skills with the ability to prepare basic and accurate correspondence.
Knowledge and experience of accounts payable and reporting processes.
Knowledge of an Asset Management System and reporting systems as well as Microsoft Word and Office related software.
An ability to interact effectively with people from diverse cultures.
Desirable: Understanding of technical terminology and language associated with the construction of road and building infrastructure.
Further Information: Applicants should familiarise themselves with the NTPS Capability Framework (CF) which applies to all NTPS employees.
CF 3 outlines the capabilities that are required for this vacancy.
The CF is available here.
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