Job Details We are seeking applications from a highly motivated person to fill the role of Assistant Director, Records and Information Management for a period of 12 months, with the possibility of permanency. This position sits within the Governance team.
The Governance team delivers records management and the rollout of Objective as the EDRMS for TCCS and has responsibility for the Directorate's Program Management Office. The team also undertakes management and oversight of:
Audit and assurance Quality management Risk Business continuity for the directorate Additionally, the team develops and maintains TCCS's strategic and business planning frameworks and corporate policy management, in addition to coordinating responses to relevant ACT government and national policy proposals, plans, and reports.
Key Responsibilities Under limited direction, within this role you will:
Develop and implement TCCS's electronic and physical records management policies, practices, and program to ensure accurate creation, retention, retrieval, access to, and disposal of records in EDRMS (Objective suite) compliant with the Territory Records Act 2002. Monitor and report on the Directorate's compliance with the records management program and the Territory Records Act 2002. Use project management/program coordination skills to deliver information and records management improvements for the Directorate. Report to Senior Executive and managers through drafting effective briefings, fit-for-purpose reports, and clear correspondence on information and quality matters, with a focus on enhancing understanding of effective information management. Maintain a training program on records management and deliver training on records management. Oversee electronic and physical record storage and disposal practices. Develop and maintain relationships with key stakeholders including the Territory Records Office and ACT Records Services. Represent the Directorate at relevant meetings and forums. Undertake, lead, and support other governance projects as required to support business unit needs, and undertake other tasks as directed. This position does involve direct supervision of a staff member.
Key Selection Criteria Demonstrated ability to develop, implement, and monitor records, data and information management policies and practices, including through proficient use of an EDRMS, in accordance with the requirements of the Territory Records Act 2002. Demonstrated project management skills with proven results in delivering high-quality outcomes. Demonstrated high level communication and engagement skills, including the ability to negotiate and influence through written and oral communication, including drafting briefs, clear correspondence, and fit-for-purpose reports. Demonstrated leadership and management skills with the ability to build effective working relationships with internal and external stakeholders. Demonstrated understanding and commitment to the TCCS values and code of conduct, workplace respect, equity and diversity framework, workplace health and safety best practice. Additional Notes This is a temporary position available from 30 September 2024 to 29 September 2025, with the possibility of permanency. Selection may be based on written application and referee reports only. It is highly recommended that you speak to the contact officer to obtain additional information about the role and your application.
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