Assistant Director Major Events And Public Programs

and Public ProgramsThis is an Affirmative Measures opportunityThis position will be filled using the Affirmative Measure provision, which allows for thetargeted recruitment of Indigenous Australians into the Australian Public Service. The vacancyis only open to Aboriginal and/or Torres Strait Islander people. The filling of this employmentopportunity is intended to constitute an Affirmative Measure under section 8(1) of the RacialDiscrimination Act 1975.
Who we areWe are Australia's only national institution focused exclusively on the diverse history,cultures, and heritage of Aboriginal and Torres Strait Islander Australia. We house theworld's most important and extensive collection of cultural information and material, andwe provide leadership, publish, and promote greater understanding and appreciation ofAboriginal and Torres Strait Islander peoples. We create opportunities for people the worldover to engage with and be transformed by the knowledge, the culture, and the story ofAustralia's Indigenous peoples. We are Australia's national institution for leadership inAboriginal and Torres Strait Islander research.
What we doWe care for a priceless collection, including films, photographs, video, and audio recordingsas well as the world's largest collection of printed and other resource materials forAboriginal and Torres Strait Islander studies. We undertake and encourage scholarly,ethical, community-based research in a variety of sectors, including health, native title,languages, and education. Our publishing house, Aboriginal Studies Press, regularlypublishes outstanding writing that promotes Australian Indigenous cultures.Our activities affirm and raise awareness of the richness and diversity of Aboriginal andTorres Strait Islander cultures and histories.
Our functions are established under the Australian Institute of Aboriginal and Torres Strait
These functions are to:
• provide access to a national collection of Aboriginal and Torres Strait Islander
culture and heritage.
• use that national collection to strengthen and promote knowledge and
understanding of Aboriginal and Torres Strait Islander culture and heritage.
• provide leadership in the fields of:
? Aboriginal and Torres Strait Islander research; and? activities relating to collections associated with Aboriginal and Torres Strait
Islander peoples; and use (including use for research) of that nationalcollection and other collections containing Aboriginal and Torres StraitIslander culture and heritage.

• lead and promote collaborations and partnerships among the academic,research, non-government, business and government sectors andAboriginal and Torres Strait Islander peoples in support of the otherfunctions of the Institute.

• provide advice to the Commonwealth on the situation and status of Aboriginaland Torres Strait Islander culture and heritage.
AIATSIS is a statutory authority under the Public Service Act 1999 (Cth) and a CorporateCommonwealth entity under the PGPA Act.
ASSISTANT DIRECTOR MAJOR EVENTS ANDPUBLIC PROGRAMS
Vacancy Information
Job Reference 138_06/24
Classification Executive Level 1
No. of vacancies 1
Salary $110,115 - $120,025
Group Major Events and Public Programs
Area Major Events and Public Programs
Employment Status Ongoing
Hours Full Time
Close Date 11.30pm Sunday 14 July 2024
Contact Person Erin Livingston
About the GroupThe Major Events and Public Programs (MEaPP) group is responsible for the planning andexecuting of several flagship events to support the Institute in telling the story of Aboriginal andTorres Strait Islander Australia and shaping our national narrative. The team is also responsiblefor the delivery of public programs including hosting external and VIP visitors.
About the Program AreaThe Major Events and Public Programs (MEaPP) group is responsible for the planning andexecuting of several flagship events to support the Institute in telling the story of Aboriginal andTorres Strait Islander Australia and shaping our national narrative. The team is also responsiblefor the delivery of public programs including hosting external and VIP visitors.
About the RoleThe work of the Major Events and Public Programs area is varied, fast-paced and dynamic andextends across the whole agency. The small team works collaboratively with other groupsacross the Institute to achieve its goals. The key responsibilities of the role include:

• lead a small team to implement and oversee the coordination and planning of theAIATSIS Major Events and Public Program schedule.

• provide support to deliver the AIATSIS Major Events and Public Programs schedule.
• coordinate with service providers and relevant stakeholders throughout Major Events
and Public Program activities to ensure successful outcomes.
• prepare key documentation for Major Events and Public Program activities, including but
not limited to media releases, order of proceedings, run sheets, risk assessments, etc.
• develop procedures and check lists associated with the organisation of internal and
external events.
• oversee event marketing plans to ensure milestones are met in a timely manner.
• provide administrative support to the Director and Executive Director including drafting
CEO briefs and other documentation.
• other duties as required.
The ideal candidates will come with the cultural capabilities shown below.

• understands Aboriginal and Torres Strait Islander business with the agency and theoutcomes the agency is responsible for delivering.

• build and continue to strengthen relationships with Aboriginal and Torres Strait Islandercommunities.

• shows sensitivity and respect for culture in responding to individual needs andcircumstances.

• is flexible and willing to tailor approaches to create culturally appropriate solutions.
• actively engages with Aboriginal and Torres Strait Islander stakeholders.
• an authentic and respectful interest in Aboriginal and Torres Strait Islander culture,
policy, and implementation matters.
The ideal candidate will come with the following skills, experience. and attributes:

• understand Aboriginal and Torres Strait Islander business within the Institute and theoutcomes the Institute is responsible for delivering. You will show sensitivity and respectfor culture in responding to individual needs and circumstances and be flexible andwilling to tailor approaches to create culturally appropriate solutions.

• engage with Aboriginal and Torres Strait Islander stakeholders and possess a goodknowledge of cultural protocols when engaging with Aboriginal and Torres Strait

• possess 3-5 years of event management experience and/or formal qualifications in EventManagement.

• prior experience with event management programs, i.e., Eventsair.
• take responsibility of primary organisational elements of AIATSIS' and Australia's
leading Indigenous conferences, you will have significant event management experience,including developing, managing, and acquitting budgets, preparing key eventdocuments, and liaising with venues and service providers.

• understand Commonwealth Procurement Rules (CPRs).
• able to multi-task, work to competing deadlines and manage change effectively.
• at times, be working in a fast paced and demanding environment, and the ability to
respond positively to change in a flexible manner, to identify broader factors, trends andinfluences that may impact on own, and team's work is desirable.
Note - This position involves periods of interstate travel from time to time.
What we offer
We understand that you will work best when you have a healthy work-life balance and canattend to your family commitments. That is why we offer,
Great salary conditions, ability to negotiate individual flexible salary arrangements.
15.4% Superannuation
Competitive leave entitlements, including 20 days annual leave, 18 days personal leave,Cultural, ceremonial and NAIDOC leave, up to 18 weeks parental leave, and the ability to
Paid leave during end of year shutdown
Health benefits including, reimbursements for health promotion activities, eye health and flu
For eligible employees, generous study leave, course fee and materials assistance, toundertake relevant accredited study.
Flexible working conditions
Who to contactFor enquiries about this job please contact Erin Livingston, ,
If you are experiencing any difficulties accessing or submitting your online application,please contact the AIATSIS Recruitment Team
How to applyIf this sounds like the opportunity you are looking for, we want to hear from you Apply
through our online recruitment system (eRecruit)
Closing Date 11.30pm (AEST) on Sunday 14 July 2024
You will need to address both the Cultural Capability (no more than 500 words) and our idealcandidate (no more than 750 words) sections, in your response. Provide a succinct summaryoutlining why you are interested in this position and why you believe that you have thecultural capability, skills, knowledge, and experience to be considered for this role. Pleaseprovide examples which demonstrate your ability to perform the duties of the position.
Your cultural competency will carry more weight than other factors in the assessment.These requirements are based on the information provided to you as part of the job
Do not simply state that you meet the requirements - it is essential that you provideexamples from your current or past role(s) which demonstrate how you meet each of thekey areas or points. You should focus on how your experience, achievements andcapabilities will enable you to successfully undertake the responsibilities of the role(s).
Applicants are also required to submit a current CV/resume.
If you need assistance developing your response, you may want to refer to the applyingfor jobs on the Australian Public Service Commission website:
Affirmative Measures positionsJobs in the APS are open to all Australian citizens. There are some jobs, though, that are openonly to specific members of the Australian population. This practice is known as an Affirmativemeasure and is a targeted strategy to ensure the diversity of the APS workforce reflects thediversity of the Australian population.Any job can be restricted to Aboriginal and/or Torres Strait Islander people only, and it doesn'tnecessarily have to involve working on Indigenous issues. If a position has been advertised asan Affirmative measure, it will be clearly marked as such.The use of the Indigenous Affirmative Measures provision at AIATSIS allows for targetedrecruitment of Indigenous Australians into the organisation. If you are applying for anAffirmative Measures position, you will need to indicate your Aboriginal and/or Torres StraitIslander heritage on our application form and provide confirmation if required.
What is Cultural Capability?As all positions at AIATSIS are 'Identified' each position will have various elements ofinvolvement with the delivery of Indigenous specific services, programs, and policies as part ofAIATSIS core functions. AIATSIS therefore needs to also identify the cultural knowledge; skillsand personal attributes needed to deliver the required outcomes.Every part of how we work, who we work with and for, requires varying levels of knowledge ofAboriginal and Torres Strait Islander cultures, protocols and an understanding of issues thatenable effective communication and ultimately effective performance in the role. To assist you indetermining the required cultural capabilities of this role, you can refer to the Aboriginal andTorres Strait Islander Cultural Capability – A Framework for Commonwealth Agencies

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