Job Title: Assistant Director Executive Services Designation: Senior Administrative Officer 1 Job Type: Full time Duration: Ongoing Salary: $128,551 - $143,611 Location: Darwin Position Number: 34429 RTF 304674 Closing Date: 19/09/2024 Contact Officer: Shelley Gray on 08 8999 1413 or About the Agency: DCDD Application Process: Applications must include a one-page summary about you, a detailed resume, and copies of your tertiary qualifications.
The NTPS values diversity and encourages people from all diversity groups to apply for vacancies.
If you require an adjustment for the recruitment process or job, please discuss this with the contact officer.
Aboriginal applicants will be granted priority consideration for this vacancy.
Primary Objective: Manage and lead the Executive Services team in the delivery of executive secretarial and administration support functions, with primary responsibility for ministerial liaison and strategic corporate reporting services for the Department of Corporate and Digital Development (DCDD) Office of the Chief Executive.
Context Statement: DCDD provides information and technology services and shared corporate services to support NT Government agencies; and also provides services to NT public sector organisations, the business community, and businesses that tender and supply to government.
The Executive Services team is within the Office of the Chief Executive business unit, providing secretariat and executive support, management of ministerial and cabinet processes, coordinates strategic reporting and intra-agency meetings, and manages Agency business operations.
Key Duties and Responsibilities: Provide expert advice on protocols, procedures and appropriate standards relating to ministerial practices, secretariat and executive services functions.
Manage a quality and timely ministerial liaison service, including the coordination and preparation of ministerial and Cabinet briefs, submissions, papers, reports and all other related requests.
Manage workloads to ensure outcomes and deadlines are met while maintaining a strong focus on the accuracy, content and quality of work.
Lead, manage and undertake research and projects as directed by the Director Executive Services that may require coordination across the department and/or with external parties.
Prepare and manage the delivery of executive strategic corporate reporting processes, including meeting tight timeframes where appropriate and quality control prior to review by the Director Executive Services.
Manage the Executive Services team and executive support projects to ensure delivery of departmental goals and objectives.
Selection Criteria: Essential: Excellent knowledge of Parliamentary, Cabinet and Government processes and administrative arrangements.
Demonstrated ability to lead, motivate and support staff, build effective teams and maintain effective, professional relationships.
Proven experience in gathering, investigating and interpreting information from diverse sources.
Excellent time management and organisational skills.
Demonstrated high standards of integrity and experience in working in a confidential environment.
Comprehensive interpersonal, influencing and negotiating skills.
Demonstrated work ethic and attitude which emulates DCDD values.
Desirable: Recent experience in a similar role and/or current working knowledge of DCDD's functions and policies.
Further Information: The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed.
A criminal history will not exclude an applicant from this position unless it is relevant.
Please refer to the Capability Framework and visit our website at DCDD.
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