Job Description
Location: Gippsland | Moe
Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1438568
Selection Criteria
SC1 Demonstrated capacity or experience and skills to undertake the Assistant Business Manager role with a high-level of attention to detail and the ability to manage tasks from start to finish.
SC2 Demonstrated high level written and verbal communication skills with an ability to relate effectively with the wider school community, including teaching and support staff, students, parents, and external providers.
SC3 Demonstrated knowledge and ability in the use of Cases21 Finance and Administration, Microsoft Office with demonstrated experience of DET best practices, processes, and procedures with the ability to meet deadlines.
SC4 Demonstrated ability to work independently, flexibly, and constructively in a team ensuring that confidentiality is maintained.
SC5 Demonstrated commitment to professional development and growth.
Role
The Baringa School Assistant Business Manager will undertake a variety of support roles under the direction of the Principal and Business Manager. We require an energetic and enthusiastic person with excellent interpersonal skills, who can perform a range of financial, office, organisational and reception functions.
Responsibilities
The successful applicant will/may be required to:
Assist the Business Manager in all areas of administration and finance tasks including receipting, invoicing, allocations and CSEF utilising Cases21.
Accounts Payable and Accounts Receivable.
Assets management.
Liase with Contractors to arrange maintenance works for both during and out of school hours (including at times school holidays).
Process CSEF applications and resolve issues with applications.
Manage the processing of student enrolments, attendance, transfers and exits.
Provide required level of administrative support for school events.
Provide administrative support responsibilities including general reception, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
Provide communication to students, parents, staff and external bodies.
Undertake related additional duties as requested by the Business Manager or Principal.
Comply with and support school policies and procedures.
Manage excursions/camps/events processes including reconciliation and reporting.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Location Profile
Baringa School is committed to excellence in Special Education. We aim to provide an innovative, caring and stimulating environment where learning is relevant and purposeful and where students develop a sense of belonging through mutual respect and cooperation.
Baringa School is located in Moe, which is in the Latrobe Valley. The school provides a comprehensive educational program for students who have an intellectual disability aged from 5 to 18 years of age.
The student population is drawn from a wide geographical area incorporating Trafalgar through to Traralgon.
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