Assistant Business Manager

Job type: Full time / From 15/07/2024 - 18/04/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1420710
Selection Criteria -Demonstrated knowledge and ability to formulate and monitor cash budgets of a medium sized organisation
-Substantial relevant financial and administrative experience
-Demonstrated initiative and organisational skills including the ability to maintain office systems to ensure the continued smooth operation of the school, determine priorities and meet deadlines
-Demonstrated ability to operate a Human Resources Management System (eduPay)
-Well-developed communication and people skills
· - Demonstrated commitment to professional learning and growth for both self and others.
Role Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations. 
Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.
Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities The position involves the supervision of the school administration area in consultation with the Business Manager, ensuring that effective administrative processes and procedures are maintained and enhanced. The position also encompasses a combination of operational and administrative activities, which will generally involve administrative duties such as word processing, reception and support services.
Typical duties include, but are not limited to, the following:
· In consultation with the Business Manager, manage the cash budget processes across the College, including yearly budget and cash flow forecasting
· Supervise the operations of the school¿s administration area in consultation with the Business Manager
· Coordinate the effective administration of the school¿s CASES21 finance and admin systems, including banking, local payroll, taxation, bank reconciliations and monthly reports, accounts payable / receivable, Compass and student and staff records
· Coordinate the effective maintenance of the school¿s Asset Register
· Assist the Business Manager with the management of the maintenance and hiring of the College¿s facilities and equipment in accordance with the policy and guidelines established by the College Council and the Department of Education
· Consult with the Business and Facilities Managers to ensure accuracy of, and compliance with, all routine and conditional maintenance and essential safety measures, ensuring appropriate data is held in in AIMS and contractor compliance is current in SAMS4Schools database
· Undertake a range of tasks relating to the HR functions of the College including induction of casual staff, maintaining accurate WWCC records, processing of leave, file management and other personnel records
Work with the Accounts Receivable officer to assist parents with payment plans, maintain accurate Compass financial records and liaise with parents regarding non-payment, with a view to amicable resolution
· Perform a range of administrative and support duties for the Executive team . Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Please ensure that your application includes:
a resume including relevant experience as well as personal details (name, address and contact numbers, business and home) a section addressing the selection criteria and the requirements for application under the Who May Apply section names and contact numbers (telephone and email if possible) of three referees Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action
Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location Profile Koonung Secondary College is looking for an exceptional education support officer to join our outstanding team. We are located in Mont Albert North in the City of Whitehorse. The College has a current enrolment of approximately 1,180 students. The balance between academic rigour and wide-ranging extracurricular activities is often identified as a major attraction by prospective parents and students. Our NAPLAN and VCE results are exemplary and our students perform consistently above all state measures. This coexists with a strong focus on student wellbeing and the development of the whole person.
The College operates a two sub-school structure to support students. These are the Middle Years (Years 7-9) and the Senior School (Years 10-12). The Year 10 curriculum allows improved pathways for students into VCE and VET studies, and greater choice in subject selection at Year 10.
Koonung Secondary College is committed to child safety. All students at the College should feel safe, happy and empowered. The College supports and respects all students, staff and volunteers. The College is committed to the cultural safety of Aboriginal and Torres Strait Islander children, the cultural safety of children from culturally and/or linguistically diverse backgrounds, and to providing a safe environment for children with a disability.
The concept of teams, and the ability to work as part of a team in delivering improved student outcomes, is an integral part of the Koonung Secondary College culture.
Full time / From 15/07/2024 - 18/04/2025
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