Talent Focus are seeking an experienced a hands-on Assistant Administration Manager for our client located in Archerfield.
The role is a casual fulltime position for a 6-month maternity leave cover, however, does offer the option to extension and transition to permanent.
About the Role The Administrative Assistant/ manager will be responsible for providing comprehensive support to our staff and ensuring smooth office operations.
This role requires a highly organised and proactive individual with excellent multitasking skills.
Key Duties include: Administrative Support: Follow up on staff tasks, attend meetings to take minutes and update agendas, and schedule appointments.
Document Management: Format and update documents, manage document control and registers, create documents from templates, and file documents accurately.
Procurement and Orders: Create purchase orders, monitor the procurement inbox, handle supply orders, and update the Live Orders Smartsheet.
Travel and Logistics: Assist with travel arrangements, organise staff visas, coordinate swipe card setup, and manage site passes.
System and License Updates: Set up jobs and tasks in Microsoft Planner, create and update Smartsheet documents, and update licenses and insurances in client portals.
Office Maintenance: Order office and kitchen supplies, Maintain the kitchen, including cleaning the coffee machine and managing the dishwasher, and check mail regularly.
Staff Support: Organise staff inductions and manage the operations calendar.
HR/ People & Culture About you You are a trustworthy and reliable professional with a passion for providing exceptional administrative support.
Ideally, you come with a relevant background and a proven track record in an administrative role.
You will have: Proven experience in an administrative role.
Proficiency in Microsoft Office Suite.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Attention to detail and problem-solving skills.
Familiarity with Smartsheet and procurement processes is a plus.
The ability to work independently with minimal supervision and collaborate effectively within a team.
Able to commence immediately for hand-over training.
What's on Offer Long term assignment through to 2025.
Attractive rate of pay.
Work for an industry leader.
Fantastic company and culture.
Hit the " APPLY " button now and attached a up to date resume to submit your application for this exciting opportunity.