Aps6 - Project Officer, Mainland Territories Branch

Career Opportunities: APS6 - Project Officer, Mainland Territories Branch (45412) Requisition ID 45412 - Posted - $92,005 - $110,020 -  Location of Position (1)  - Ongoing/Non-Ongoing - Full Time -  Position Classification(s) (1)
APS6 - Project Officer, Mainland Territories Branch  Title:  APS6 - Project Officer, Mainland Territories Branch 
 Classification(s):  Employment Type:  Business Division:  Territories 
 Branch / Section:  Mainland Territories, Capital and Major Projects 
 Location: Our preference is for candidates to work from the Canberra, Christmas Island or Norfolk Island Offices, however we want to recruit the best people to our Group, no matter where they are located.
We support flexible work arrangements including, where appropriate, the opportunity to work remotely from one of our other departmental offices or remotely via home-based work.
 Security Clearance:  Baseline Vetting 
 Job Reference No:  45412 
 Contact Officer:  Brendon Christian on (02) 6136 7340 or ******
 Closing Date:  11.59pm AEST, Sunday 7 July 2024 Our Department Values Our values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge and attract, retain and recruit into our department.
The department supports workplace diversity and values the contribution of people from diverse backgrounds. We encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, people with cultural and linguistic diversity, and LGBTIQ people. The department is committed to achieving gender equality and, in particular, supporting women's progression into senior leadership. About us
The Territories Capital and Major Projects (TCMP) section primarily delivers infrastructure projects related to Australia's external territories of Christmas Island, the Cocos (Keeling) Islands (which make up the Indian Ocean Territories or IOT), Norfolk Island, as well as the Jervis Bay Territory (JBT)on the mainland. TCMP manages and delivers a broad range of complex capital investment projects, procurement of complex service management contracts and management of major service contracts.
The opportunity we have available
The Project Officer reports to the Project Manager (PM) in the TCMP section. The Project Officer will assist the PM in the management and delivery of major projects and complex contracts, with a focus on delivery and program compliance. 

The Project Officers key duties include:

The Project Officer's primary task will be to perform administrative tasks, project management and contract management services under the guidance of the Project Manager (who reports to the Director of TCMP). You may also have responsibility for your own projects. Tasks include:
Under general and limited supervision from the Project Manager undertake various project management tasks in the procurement of service delivery contracts and capital investment projects Assist in the engagement and management of external contractors and specialist advisers to ensure successful project delivery Assist in the provision of financial reporting on the Territories Capital Works Program Prepare Briefs and Minutes to senior officers and Project Steering Committees Review contract documentation and assist in contract negotiations and final contract execution Provide administrative support to projects – preparation of briefs, reports, plans, schedules, minutes, financial management Conduct procurements using Department templates and/or Commonwealth templates – preparation of documents such as the procurement plan, evaluation plan, request for tender and evaluation report, conduct market research, liaise with suppliers, evaluate responses, prepare and execute contract documents  Perform contract management responsibilities – goods receipting and processing of invoices, assessment and management of variations, monitoring of milestones, review and approval of deliverables and reporting  Generally, assist in the work of the section or as directed by management Managing contractors and consultants for the provision of project management services, design services, procurement services, construction works, reporting on project progress and development and maintenance of project schedules and other expert advice on a range of issues relating to infrastructure projects; Overseeing and managing complex construction and consultant contracts, often remotely; and Ensuring that projects and services delivered are consistent with the broader asset management system, project governance systems, and the capital works program.  Other core duties include:
Liaising with staff and senior executive officers across the Branch, the Division, the Department and other Commonwealth agencies on capital projects as required;
Establishing and maintaining strong relationships with the broad range of stakeholders, including staff located in Perth, Christmas Island, the Cocos (Keeling) Islands, Norfolk Island and the Jervis Bay Territory, community and business leaders, commercial service providers, and Administrators appointed to the Australian external territories;
Preparing and coordinating New Policy Proposals, complex procurement (probity, tenders, evaluation / reporting, and selection), contract management administration and documentation, minutes, briefings and correspondence for Senior Executive Staff, Ministers and Parliamentary Committees using Departmental templates and processes; and
Providing financial reporting and administrative support to the Section / Branch / Division and ensuring project governance arrangements are in place for significant projects you are responsible for. In this role you will be required to perform duties in accordance with the APS Values and Code of Conduct
Who are we looking for?
We are looking for team members who have experience in or can bring existing skills to:
Support and undertake client-side project management in a Government context 
Apply initiative and judgement in the application of project procedures
Manage and report on project finances and scheduling
Produce high quality drafts requiring little or no revision before finalisation
Provide excellent communication, liaison and interpersonal skills – written and verbal
Work at high tempo for short periods and complete tasks on short notice

Required Experience and Qualities:
Energetic, enthusiastic and keen willingness to learn
Strong administration skills with experience using MS Project or similar software
Demonstrated ability to develop productive working relationships (internal and external stakeholders)
Demonstrated ability to plan and achieve results
Demonstrated high standard of oral and written communication, liaison and interpersonal skills
High attention to detail
Strong analytical skills and sound judgement
Demonstrated personal drive and integrity
Sound understanding of the Commonwealth Procurement Rules

Desirable Experience and Qualities:
Project and contract management experience in the successful delivery of capital acquisition projects
Experience in undertaking procurement in in line with the Commonwealth Procurement Rules 
An understanding of the security requirements for working in a Commonwealth Department – email classification systems, document security classifications (can be acquired on the job)
The role may include travel to Christmas Island, Cocos (Keeling) Islands, Norfolk Island and the JBT.
What else can we offer? We are dedicated to fostering personal and professional development, empowering individuals to set goals, acquire new skills, and cultivate unique qualities that define who they are. We believe that this not only leads to a more fulfilling and happier life but also enhances the overall quality of our work. Some of the benefits we offer include:
Access to our study Assistance Program that provides paid leave and financial support for you to undertake courses of study that contribute to the improvements of your professional skills and knowledge relevant to our work and broader Australian Public Service.  Through our investment in learning and development opportunities, and a positive performance culture, we provide diverse career pathways for our people to enable their mobility and adapt in a rapidly changing world. Networking opportunities across the department and wider APS through daily engagement with working groups and internal and external stakeholders.  Improve your leadership skills, through the department's Professional Coaching Scheme and tailored leadership opportunities for staff members. We offer generous leave entitlements of 20 days personal circumstances leave per year, with one month's accrual of leave credited on commencement and 150 hours of paid annual leave (based on a full-time employee), plus a range of other miscellaneous leave options to support you.  Join our department and embark on a journey of growth, fulfillment, and well-being. Experience personal and professional development, prioritise your health, and be part of a vibrant and positive culture that empowers individuals and drives exceptional performance.
Eligibility requirements Employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts is subject to conditions prescribed within the Public Service Act 1999 including:
Citizenship: To be eligible for employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts applicants must be an Australian citizen. 
Health Assessment: The preferred applicant may be required to undergo a medical examination conducted by the department's preferred medical provider.
Security Clearance: The successful candidate must be able to obtain and/or maintain a security clearance at Baseline Level. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a checkable background, for at least the preceding five years for Baseline Vetting clearances. More information on the security clearance vetting process is available on the Australian Government Security Vetting Agency (AGSVA) website .
How to apply Applications for this opportunity close at 11:59pm AEST, Sunday 7 July 2024.
In applying for this position, you are not required to address individual selection criteria. Rather, you should provide a statement of no more than two pages outlining your background, capabilities and experiences, and how these align with the advertised role. You should also provide a CV, no more than three pages. The capabilities and behaviours required to be successful for this role are identified in the 'Who are we looking for' section.

Your application will be assessed against the requirements of the job. Once the entire applicant pool has been assessed, the panel will create a shortlist of applicants. If your application is shortlisted, you may be asked to undertake further assessment, this may include work sample testing, interviews, and reference checks. Selection of Suitable candidates may be based on application and referee reports only.

Your application should be received through the department's online recruitment system. Applications via Indeed will not be accepted. 

If you experience any issues with the system please contact the recruitment team on 02 6274 6161 or via email at ****** to discuss an alternative way to submit your application. 

Please advise the contact officer if you require reasonable adjustments throughout the recruitment process. The department is committed to the accessibility of our systems. If you find accessibility limitations in our systems, please contact ****** and an alternative application format will be provided to you.

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