APS6 Executive Assistants (Multiple Vacancies) (Affirmative Measures Disability) Canberra ACT Applications close at 11.59pm AEST Monday 7 October 2024.
The Executive Assistant works closely with the Executive Officer to provide administrative and operational support directly to the Deputy Secretary. The role requires a high level of professionalism, discretion, and initiative in dealing with sensitive and/or confidential matters. The role provides direct exposure to the Executive, a diverse range of policy, operational and management issues, and high-level collaboration, communication and coordination within DFAT, Ministers Offices, and across government. We are seeking collaborative, self-motivated officers who take initiative and display excellent judgment and flexibility in undertaking work that is sensitive. You will require strong organisational, administrative, and coordination skills, and the ability to meet tight deadlines and manage multiple priorities. The roles require a high level of professionalism and discretion in dealing with sensitive and/or confidential matters. Diversity at DFAT The department values diversity and is committed to ensuring an inclusive and accessible workplace. As a department that represents Australia to the world, we want to ensure that we fully reflect Australia's rich diversity across all areas of our workforce. The department's approach to disability inclusion respects, supports, and celebrates diversity by promoting the conditions that allow meaningful participation by a wide range of people, including people with disabilities. We value the talents, skills, and perspectives that people with disabilities bring to our organisation and are committed to removing barriers to employment. We encourage people with disability to apply for vacancies within the department. Reasonable adjustments Please let us know if you require adjustments to ensure you can fully participate in this recruitment process by emailing the Recruitment Section listed above. All requests for reasonable adjustments will be considered and managed in consultation with you. Confirmation of disability In applying under this affirmative measure, you will be required to provide evidence to confirm you live with a disability. This evidence will be requested by DFAT's external recruitment provider if you progress to the interview stage of this recruitment process. Acceptable evidence includes: certificate or letter signed and executed by a registered medical practitioner letter from a Disability Employment Service a statutory declaration confirming you live with a disability.
The key duties of the position include: Provide efficient executive support services to Deputy Secretary through meeting coordination including diary management, liaison with internal and external stakeholders including workflow, and providing high-level organisational and administrative support. Actively manage the Deputy Secretary's workflow and diary including prioritising submissions and briefings, meetings, and correspondence. Assess competing priorities and propose recommendations. Provide mentoring and guidance to new staff. Coordinate procedural, operational (including IT, security, and property), administrative and business support activities to contribute towards agreed outcomes. Arrange travel and coordinate acquittal requirements. Prepare correspondence, co-ordinate briefings and manage office systems and records using Microsoft Office, SAP, and Teams. Model inclusive leadership and DFAT values. Always act in a manner that advances the reputation of the Group as professional, open and responsive.
Please note the position requires regular handling of highly classified information. These information requirements need to be accommodated in any flexible working arrangement. Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing. Depending on the role into which you are placed, you may also be required to obtain and maintain a Working with Vulnerable People/Children registration (or equivalent). The department requires the successful candidate to obtain and maintain a Negative Vetting 2 level security clearance unless the position to be filled has been designated as a higher classification. Loss of a security clearance at any time may lead to termination of employment. In some instances, employees may be able to commence in the department on a Temporary Access arrangement prior to their security clearance being finalised. The filling of this vacancy is intended to constitute an affirmative measure under Section 33 of the Australian Public Service Commissioner's Direction 2022. This vacancy is open only to people with disability. #J-18808-Ljbffr
