Aps6 - Contract Manager, Strategic Fleet

Contact Officer: Anne Waters on ((contactphone2)) or
Closing Date: 11.59pm AEDT, Friday 25 October 2024 Our Department Values Our values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge and attract, retain and recruit into our department.
The department supports workplace diversity and values the contribution of people from diverse backgrounds. We encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, people with cultural and linguistic diversity, and LGBTQIA+ people. The department is committed to achieving gender equality and, in particular, supporting women's progression into senior leadership.
The opportunity we have available The Strategic Fleet Program Team is responsible for implementing the Australian Government's commitment to establishing a strategic fleet of 12 Australian flagged and crewed vessels. The vessels will be privately owned and commercially operated, and will be available to the Commonwealth to requisition in times of need, crisis or national emergency.
The strategic fleet will strengthen Australia's supply chains, enable the movement of critical cargo during crises and emergencies, and provide employment and training opportunities to improve Australia's maritime workforce capability.
The team's functions include establishing and managing the Strategic Fleet Pilot Program (SFPP) Standing Offer Panel, which is seeking the first three strategic fleet vessels, and developing policy to implement recommendations from the Strategic Fleet Taskforce.
The Strategic Fleet Program Team has an APS6 Contract Manager position available to support the ongoing management of the SFPP Standing Offer Panel. As the Contract Manager you will assist with all Deed and Contract management activities, ensuring compliance with legislation, procurement policies, processes and procedures.
What will you do? Duties will include:
Building and maintaining strong relationships with key stakeholders enabling productive liaison in relation to contract and deed management; Conduct contract management activities, including drafting contract change proposals and other contract management documentation and processing and approving the payment of invoices; Assist in the development and implementation of strategies for managing current and future commercial matters, including contract management governance and creating Standard Operating Procedures; Provide guidance, advice and services during the procurement on contracting activities including coordination of legal and financial services; Ensure compliance with Commonwealth and Department policy across all procurement and contracting activities; Analyse risks and develop mitigation strategies for the risks associated with procurement and contracting activities, contract performance and compliance with legislative and policy frameworks. Who are we looking for? The right person for this role will be an individual who is committed to effective procurement and contract management, can influence outcomes and is able to demonstrate the adaptability and flexibility required to respond to the needs of their stakeholders.
You will use your initiative to make informed decisions and solve complex problems under limited direction. You will enjoy working in a team to achieve organisational objectives, whilst continuing to pursue your own self-development goals.
To be successful in this role, you will need to demonstrate your ability to:
Achieve results and quality outcomes by showing initiative and leadership, working in a small team delivering multiple activities at any given time, often within tight timeframes. Attention to detail and time management by completing all activities to a high standard, and ensuring deadlines are achieved. Be flexible and adaptive to meet Government urgent priorities, sometimes at short notice Communicate effectively both written and verbal, delivering information in a variety of formats for a range of audiences. Think strategically , evaluating complex information from a variety of sources to make connections and sound decisions while exercising good judgement. Collaborate across diverse teams , using your exceptional interpersonal and engagement skills to engage with senior leaders and a wide variety of stakeholders, valuing different perspectives, contributions and backgrounds. Have a growth mindset with a willingness to continue to learn, develop, and foster an environment for team members to do the same. We encourage candidates from diverse backgrounds and experiences to apply.
RecruitAbility minimum requirements Minimum requirements for this role include:
Proven leadership skills and the ability to effectively coordinate work ensuring high quality and timely outcomes. Ability to provide a strategic level of specialist, professional and/or technical subject matter expertise. Excellent written and interpersonal communication skills, including strong attention to detail. Ability to provide timely and concise advice to inform and support executive decision making. Ability to establish and maintain key strategic relationships with a broad range of stakeholders. RecruitAbility is a scheme which aims to attract and develop applicants with disability and also facilitate cultural changes in selection panels and agency recruitment.
Job applicants with disability who met the requirements are advanced to the next stage of the selection process:
Opt into the scheme Declare they have a disability, and Meet the minimum requirements of a vacancy advertised in the scheme More information can be found at RecruitAbility scheme: A guide for applicants | Australian Public Service Commission (apsc.gov.au).
What else can we offer? The Strategic Fleet Branch is dedicated to fostering personal and professional development, empowering individuals to set goals, acquire new skills, and cultivate unique qualities that define who they are. We believe that this not only leads to a more fulfilling and happier life but also enhances the overall quality of our work.
We are committed to achieving a workplace culture that is inclusive and diverse; one which directly reflects the needs and scope of the Department's varied operational requirements. Some of the benefits we offer include:
Flexible working opportunities, including the opportunity to work remotely from one of our many offices across Australia, or via a mix of home-based work and in-office work. We offer generous leave entitlements of 20 days personal circumstances leave per year, with one month's accrual of leave credited on commencement and 150 hours of paid annual leave (based on a full-time employee), plus a range of other miscellaneous leave options to support you. Join our department and embark on a journey of growth, fulfillment, and well-being. Experience personal and professional development, prioritise your health, and be part of a vibrant and positive culture that empowers individuals and drives exceptional performance. Eligibility requirements Employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts is subject to conditions prescribed within the Public Service Act 1999 including:
Citizenship : candidates must be an Australian citizen at the time of submitting your application. Health Assessment : The preferred applicant may be required to undergo a medical examination conducted by the department's preferred medical provider. Security Clearance : The successful candidate must be able to obtain and/or maintain a security clearance at Baseline Level. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a checkable background, for at least the preceding five years for Baseline Vetting clearances. More information on the security clearance vetting process is available on the Australian Government Security Vetting Agency (AGSVA) website. Qualifications : It is desirable for applicant to hold Certificate IV in Government (Procurement and Contracting) How to apply Applications for this opportunity close at 11.59pm AEDT, Friday 25 October 2024. In applying for this position, you are not required to address individual selection criteria. Rather, you should provide a statement of no more than two (2) pages outlining your background, capabilities and experiences, and how these align with the advertised role. You should also provide a CV, no more than two (2) pages . The capabilities and behaviours required to be successful for this role are identified in the 'Who are we looking for' section.
Your application will be assessed against the requirements of the job. Once the entire applicant pool has been assessed, the panel will create a shortlist of applicants. If your application is shortlisted, you may be asked to undertake further assessment, this may include work sample testing, interviews, and reference checks.
Your application should be received through the department's online recruitment system. Applications via Indeed will not be accepted.
If you experience any issues with the system please contact the recruitment team on 02 6136 8989 or via email at to discuss an alternative way to submit your application. Please advise the contact officer if you require reasonable adjustments throughout the recruitment process. The department is committed to the accessibility of our systems. If you identify as someone with disability and you require accessibility assistance or more information, please email
Timeline and assessment A selection panel will be established to assess your suitability against the advertised role. If a merit pool is established it will be valid for 18 months from date it first appeared in the APS Gazette.
Anticipated timeline for recruitment milestone dates:
Applications open: 11 October 2024 Applications close: 25 October 2024 Application shortlisting: 1 November 2024 Further assessments: 15 November 2024 Selection report finalised: 25 November 2024 Offers and announcements: 2 December 2024 The above is indicative only, please reach out to the contact person if you have any questions on the recruitment process or timeframes. Your application will be assessed against the requirements of the job and the Work level standards. Once the entire applicant pool has been assessed, the panel will create a shortlist of applicants. If your application is shortlisted, you may be asked to undertake further assessment, this may include work sample testing, interviews, and reference checks.
Work with us. Apply now!
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