Application Pack
POSITION DETAILS
Reference No Several Positions (SP)
Title1. Exhibitions Coordinator2. Senior Exhibitions and Travex Coordinator
Classification
Employment Type Non-ongoing/Ongoing for both positions
Working Hours Full Time (37hours 30minutes) per week
Salary APS Level 5: $80,341 - $87,572 + 15.4% Superannuation
Section Exhibitions and Engagement
Team Exhibitions
Eligibility Australian Citizen + Security Clearance (after commencement)
Opening Date Thursday 18 April 2024
Closing Date Sunday 28 April 2024 (11:59pm)
Special Note
These vacancies are available as non-ongoing
Please indicate whether you are applying for the APS 5 orAPS 6 role.
If applying for both roles, please submit two separateapplications addressing the required criteria.
These roles may be filled by application only
Suitable candidates may be placed in a merit pool from thisselection process and the pool may be used to fill similarongoing or non-ongoing roles. Non-ongoing vacancies filledfrom a merit pool may be offered as a specified term.Applicants may have their application and assessment resultsshared with other Australian Public Service (APS) agencieslooking to fill similar roles.
SP – APS5 Exhibitions Coordinator and APS6 Senior Exhibitions and Travex Coordinator - MoAD
ABOUT US
The Museum of Australian Democracy (MoAD) at Old Parliament House is a modern museum located inside
a heritage-listed building that was once home to Australia's national parliament (1927 to 1988).
True to our building's original brief, we provide a 'people's place', where big ideas are explored.
We share the story of Australia's democracy through a variety of exhibitions, events and education programs.
Additionally, our rich online content aids to increase understanding of the nation's social and political history.
At MoAD, we celebrate the Australian democratic journey. We seek to provoke thought and inspire
conversation by sharing stories and objects that played a part in shaping the nation as it is today.
Careers at MoAD are diverse, ranging from exhibition curators and heritage officers to learning facilitators,
through to digital producers, finance officers and IT specialists. We're a small team, working in a dynamic
environment, sharing our democratic and political history within a building of heritage significance.
MoAD is an inclusive and rewarding workplace that values the contributions of all staff. We encourage
applications from individuals of all backgrounds, including First Nations Australians, people with disabilities,
individuals from diverse cultural and linguistic backgrounds and members of the LGBTQIA+ community. We
are committed to a safe and supportive workplace which includes flexible working practices.
MoAD employees are engaged under the Australian Public Service Act 1999 and are subject to the terms
and conditions of employment in the OPH Enterprise Agreement 2024-27
POSITION DETAILS
The Exhibitions team takes the lead in building MoAD's capacity for innovation in exhibition delivery, and
public engagement in a heritage place. The team maintains permanent and temporary exhibitions onsite,
develops and project manages new temporary and permanent onsite exhibitions. The team is also
responsible for the travelling exhibition program and project manages development of new travelling
exhibitions.
Suitable candidates may be placed in a merit pool from this selection process and the pool may be used to
fill similar ongoing or non-ongoing roles. Non-ongoing vacancies filled from a merit pool may be offered as
a specified term. Applicants may have their application and assessment results shared with other
Australian Public Service (APS) agencies looking to fill similar roles.
SELECTION CRITERIA FOR DUTIES
Under the direction of the Exhibitions Manager the APS Level 5 Exhibitions Coordinator will be requiredto:
• Project manage all phases of development and delivery for temporary and travellingexhibitions, changeovers and exhibitions. Assist with development, delivery and management ofthe museum's long term exhibitions as required.
• Participate in matrix-team delivery of exhibition development and delivery, including for otherprojects and events throughout the museum.?
https://www.legislation.gov.au/C2004A00538/latest/text https://moadoph.gov.au/sites/default/files/2024-04/oph-enterprise-agreement-2024-2027.pdf SP – APS5 Exhibitions Coordinator and APS6 Senior Exhibitions and Travex Coordinator - MoAD
• Coordinating all aspects of exhibition projects including:
o Project planning, development, contractors for design and fabrication, installation,evaluation and ongoing maintenance of exhibitions on-site, including maintaining thestock of supplies and materials;o Ensuring that heritage management, conservation and registration requirements areadhered to;o Ensure exhibition projects are developed and delivered in accordance witho Develop and coordinate the travelling exhibition program, including sourcing newhost venues, developing the itinerary, managing the packing, transportation, installationand display for touring exhibitions;o Manage the application, expenditure of and acquittal for relevant grants associatedwith funding the travelling program;o Working with a range of stakeholders including internal staff, staff from other venues,external contractors, and suppliers to ensure successful delivery of exhibitiono Undertaking critical evaluation of ongoing projects and implementation of necessarychanges;o Implementation of Work Health and Safety (WHS) and risk management policiesrelated to exhibition and event delivery; ensure installation staff and contractors complywith and appropriately use WHS standards and safe handling procedures.
In addition to the duties listed for the APS Level 5 Exhibitions Coordinator, the APS Level 6 SeniorExhibitions Coordinator applicants will also be required to;
• Supervise a small team in the project management of all phases of development and deliveryfor temporary and travelling exhibitions, changeovers and exhibitions. Assist with development,delivery and management of the museum's long-term exhibitions as required.
• Additional aspects of exhibition projects including:
o Develop and coordinate the travelling exhibition program, including sourcing new hostvenues, developing the itinerary, managing the packing, transportation, installation anddisplay for touring exhibitionso Project planning, development, contractors for design and fabrication, installation,evaluation and ongoing maintenance of exhibitions in various and diverse locations offsite and on-site, including maintaining the stock of supplies and materials
KEY ATTRIBUTES
Our Ideal candidate will have;
• Excellent communication (written and oral), presentation and interpersonal skills, including theability to liaise with others on sensitive issues.
• Demonstrated knowledge and application of museum practices and procedures, and experiencein the delivery of exhibitions in a museum or gallery.
• The ability to work both independently and as part of a team to creatively solve problems andwork with a high degree of flexibility.
• Highly developed organisational and project management skills, including working with initiativeto manage multiple projects, set priorities, meet deadlines and work to a budget.
Experience using the Commonwealth Contracting Suite and negotiating and maintaining effective contracts
is highly desirable
SP – APS5 Exhibitions Coordinator and APS6 Senior Exhibitions and Travex Coordinator - MoAD
YOUR APPLICATION
• Please provide a concise statement of claims of no more than 2 pages.
o When framing your statement, please ensure you adequately demonstrate your skills,qualifications, experience and capabilities.
• Resume outlining your career history, qualifications and contact details for at least two recent referees(no more than 4 pages).
ELIGIBILITY
Employment with the Museum of Australian Democracy is subject to the following conditions:
• Citizenship – To be eligible for employment with MoAD, applicants must be an Australian Citizen.
• Security Clearance – The successful applicant will be required to undergo and maintain a securityclearance at the baseline level.
SUBMISSION OF APPLICATION
Your application should be submitted by the closing date to
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• Your application will be automatically acknowledged. If you do not receive an automated receipt, please
contact the Recruitment Officer on 02 6270 8192 or 02 6270 8285
• Applications received after closing will not be accepted unless prior arrangement has been made with the
contact officer.
• RecruitAbility applies to this vacancy. Under RecruitAbility you will be invited to participate in further
assessment activity for the vacancy if you choose to apply under RecruitAbility; declare you have a
disability; and meet the minimum requirements for the position. For more information visit the APSC
website.
• MoAD accommodates requests for reasonable adjustment for people with disabilities to participate in an
interview, including offering onsite tours to potential employees before their interviews to gauge any
possible access barriers and to comfortably see staff spaces before committing to interview or the job
position. Please indicate this in your coversheet or contact the recruitment officer on 02 6270 8192 or 02
6270 8285.
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