APS5 Executive Assistants report to a First Assistant Secretary (SESB2 FAS) or an Executive Officer (EL1 EO).
The successful applicant will work under general direction and be responsible for the delivery of timely, efficient and effective high level administration and executive support.
You will manage front-of-office functions in a high volume environment, including managing diaries, appointments, organising meetings, workflow, and correspondence, collating documentation, secretariat functions to the Division boards and committees, simple accounts reconciliation and arranging all travel bookings for the FAS.
To be successful in this role a high level of integrity is required, with strong written and oral communication with organisational skills to manage competing priorities for the successful delivery of divisional objectives.
You will exercise sound judgement, a high degree of initiative and discretion in dealing with confidential and sensitive business matters.
You will be organised, adaptable to change in an ever fluctuating environment and possess the ability to prioritise and multi-task, displaying a high level of accuracy and attention to detail.
You will work collaboratively with others, possessing strong stakeholder management skills and the ability to build productive working relationships to achieve results in a busy, fast paced environment.
APS5 Executive Assistant positions are full-time office based positions.
Duties
APS5 Executive Assistants report to a First Assistant Secretary (SESB2 FAS) or an Executive Officer (EL1 EO).
The successful applicant will work under general direction and be responsible for the delivery of timely, efficient and effective high level administration and executive support.
You will manage front-of-office functions in a high volume environment, including managing diaries, appointments, organising meetings, workflow, and correspondence, collating documentation, secretariat functions to the Division boards and committees, simple accounts reconciliation and arranging all travel bookings for the FAS.
To be successful in this role a high level of integrity is required, with strong written and oral communication with organisational skills to manage competing priorities for the successful delivery of divisional objectives.
You will exercise sound judgement, a high degree of initiative and discretion in dealing with confidential and sensitive business matters.
You will be organised, adaptable to change in an ever fluctuating environment and possess the ability to prioritise and multi-task, displaying a high level of accuracy and attention to detail.
You will work collaboratively with others, possessing strong stakeholder management skills and the ability to build productive working relationships to achieve results in a busy, fast paced environment.
APS5 Executive Assistant positions are full-time office based positions.
Duties Eligibility
Notes
This recruitment process is being used to fill ongoing and/or non-ongoing position/s. For more information about the role, please see the Candidate Information Pack.
Where a non-ongoing position is offered, the role will be filled for an initial specified term of up to 18 months.
A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.
Successful applicants engaged into the APS will be subject to a probation period.
DVA embraces and fosters a culture that supports diversity, inclusion and respect, where people are empowered to fulfil their potential. We welcome people with diverse skills, experiences, perspectives and backgrounds. We are dedicated and committed to attracting and recruiting Aboriginal and Torres Strait Islander peoples and encourage applications from people with disability, people that identify as LGBTQIA+ and people from culturally and linguistically diverse backgrounds. Take on a rewarding, varied, and broad career with an Australian Public Service Department that can bring balance and flexibility to your working life, while supporting you to stay connected to your community.
DVA is committed to improving the data skills and capability of our workforce to underpin our goal of becoming a leading data-driven organisation.
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability Candidate Information Pack
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