The Role
An opportunity exists for a highly motivated individual to provide executive support to a member of the Department of Defence's senior leadership team. A well organised executive office is crucial to the smooth operation of the Department. With limited supervision, you will manage the Head of Maritime Sustainment, a Two Star Officer.
This will include calendar management, preparation of correspondence, organising meetings, arranging travel, coordinating briefing packs and managing office systems and records using Microsoft Office, Objective (the Department's document management system) and Financial Management Systems. This role also provides administrative and operational support to Branches and the Division.
About our Team
With a waterfront and office-based presence in Canberra, Sydney, Perth, Darwin, and Cairns, Maritime Systems Division is responsible for the sustainment of the Royal Australian Navy's surface fleet. The team in the Office of Head Maritime Systems consists of Australian Public Service and Australian Defence Force professionals and is dispersed between Canberra and Sydney. The team is responsible for supporting the Head of Maritime Sustainment to provide in-service support to Navy and deliver new maritime capability for Government.
You will have access to generous working conditions as an Australian Public Servant in Defence. You will be supported in balancing work life with family and other priorities, with a variety of flexible working arrangements available. Information on Defence employees' working conditions, including an attractive remuneration package with a generous superannuation contribution (15.4%), can be sourced from the Defence Enterprise Agreement.
Our Ideal Candidate
The Senior Leadership Group plays a key role in promoting and influencing a shared civilian/military commitment to the strategic direction of Defence. The Executive Assistant plays a crucial role in ensuring the success of the Senior Leader. Their responsibilities will require a high level of trust and reliability to support Head of Maritime Sustainment in achieving the strategic priorities. In working directly with members of the Senior Leadership Group it is crucial individuals are suitably skilled, professional, work well under pressure and have strong communication skills.
Candidates must be assertive, well organised, demonstrate a high-level of initiative, have the ability to manage competing priorities, work independently, as well as collaborating effectively in a fast-paced environment. You will proactively anticipate the needs of your senior leader, exercise flexibility and resilience. You will have excellent time management skills, strong attention to detail and excel at building and maintaining stakeholder relationships. Candidates will be self-aware, with a positive attitude, demonstrating consideration and respect for a diversity of ideas and perspectives of others.
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